How To Use Format Painter In Excel

Using the Format Painter in Excel allows users to easily apply formatting from one cell or range of cells to another.

Excel is an incredibly powerful tool that allows users to organize and analyze data to make informed decisions. One feature that often goes unrecognized is the Format Painter. This handy tool allows you to copy formatting from one cell, row, or column and apply it to other cells, saving you time and effort. In this blog post, we will guide you through the process of using the Format Painter in Excel, unlocking its potential to enhance the appearance and consistency of your spreadsheets. Whether you’re a seasoned Excel user or just starting out, understanding how to utilize this tool will undoubtedly boost your productivity and presentation skills. So, let’s dive in and discover the magic of the Format Painter!

How To Use Format Painter In Excel: Step-by-Step


Step 1: Select the Cell with Desired Format

Once you’ve identified the desired formatting in a cell, simply click on it to select it. This cell acts as a template, holding the precise fonts, borders, colors, or effects you want to replicate across other cells.

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Step 2: Open Format Painter

The ‘Format Painter’ button is a handy tool in MS Excel located in the ‘Home’ tab of the ribbon toolbar. It allows you to quickly copy formatting from one cell or range and apply it to another with just a click.

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Step 3: Activate Format Painter

When the cursor transforms into a paintbrush icon, Format Painter is activated, signifying its readiness to replicate formatting across different elements or sections.

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Step 4: Select the Cell or Range to Format

This feature allows users to easily apply a cell’s format to multiple cells in a spreadsheet. Simply click on a cell and drag the cursor to select the desired range, then release the mouse button to instantly apply the format to all selected cells.

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Step 5: Deactivate Format Painter

Once you have finished using the ‘Format Painter’ function, simply click on the button once more to disable it. This will restore your cursor to its default state.


In conclusion, the Format Painter in Excel is a powerful tool that can save you time and effort when formatting your spreadsheets. Whether you need to apply the same formatting to multiple cells or quickly update the appearance of your data, the Format Painter has got you covered. By following the simple steps outlined in this blog post, you can easily master this handy feature and become more efficient in your Excel tasks. So, don’t hesitate to give it a try and start using the Format Painter to enhance your spreadsheet formatting today!

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