How To Update Signature In Outlook

Updating the signature in Outlook involves navigating to the settings menu, selecting the “Mail” tab, clicking on “Signatures,” choosing the desired signature, making the desired changes, and clicking “OK” to save the updated signature.

Updating your signature in Outlook is an essential step to ensure that your email communications reflect the most accurate and professional information about you or your organization. Whether you have recently changed job roles, contact information, or simply want to give your signature a fresh look, this blog post will guide you through the process of updating your signature in Outlook. With just a few simple steps, you will be able to make sure that every email you send leaves a lasting impression. So, let’s dive in and learn how to update the signature in Outlook!

How To Update Signature In Outlook: Step-by-Step


Step 1: Launch Outlook

To open Microsoft Outlook, locate and click the program in your start menu or search for it in the Microsoft Office folder.

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Step 2: Go to File

To access Outlook’s backstage view, simply click on the ‘File’ tab located at the top left corner of the screen.

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Step 3: Access Options

To modify Outlook settings, locate and click on the ‘Options’ button in the left sidebar of the backstage view. A dialog box will then open, offering various options for customization.

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Step 4: Go to Mail settings

Once you navigate to the Outlook Options window, select the ‘Mail’ tab from the left-hand panel to access a range of mail settings for customization and optimization.

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Step 5: Access Signatures

Within the ‘Mail’ settings, you will notice a button labeled ‘Signatures…’. Click on this button to easily manage and customize your Outlook signatures for a professional touch to your email messages.

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Step 6: Create or Edit Signature

Upon clicking, a new window will open where you can either select an existing signature for editing or create a new one by clicking ‘New’, specifying a name, and clicking ‘OK’. Type your desired signature in the edit box.

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Step 7: Assign Signature

In the same window, under ‘Choose default signature’, you can assign your new signature to a specific email account and/or for new messages and replies/forwards. This allows for personalization and customization of your email communication.


Updating your signature in Outlook is a simple process that can greatly improve your professional image and efficiency in communication. By following the steps outlined in this blog post, you can easily create a new signature or modify an existing one to reflect your current contact details and branding. Remember to keep your signature concise, visually appealing, and up to date with any changes in your professional information. With a well-designed signature, you can make a lasting impression and enhance your email correspondence. So, take a few minutes to update your signature in Outlook and start reaping the benefits today!

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