How To Swap Columns In Excel

To swap columns in Excel, select the columns you want to swap, right-click on the selection, choose “Cut” from the context menu, right-click on the column where you want to insert the swapped columns, and choose “Insert Cut Cells” to complete the swap.

Microsoft Excel is a powerful tool that is widely used for managing and analyzing data. One common operation that users often need to perform is swapping the positions of columns within a worksheet. This can be especially useful when reorganizing data or creating custom reports. While Excel provides various functionalities to manipulate data, knowing how to efficiently swap columns can save you time and effort. In this blog post, we will explore different methods to swap columns in Excel, ranging from simple copy-paste techniques to more advanced functionalities. Whether you are a beginner or an experienced Excel user, this guide will equip you with the knowledge and skills to effectively rearrange columns in no time. Let’s dive in!

How To Swap Columns In Excel: Step-by-Step


Step 1: Insert a New Column

To insert a blank column in Excel, right click on the top of the column immediately to the right of the one you want to swap. From the popup menu, select ‘Insert’. Excel will then add a new empty column next to your selected one.

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Step 2: Copy the Data from the First Column

To change a specific column, click on its lettered header to highlight it. Then, right-click on the column and select ‘Copy’. This action allows you to easily duplicate and make changes to the selected column.

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Step 3: Paste the Data to the New Column

After inserting a blank column and selecting its lettered header, right-click on it and choose ‘Paste’ from the popup box. Your data will be successfully copied over to the new column.

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Step 4: Copy the Data from the Second Column

To repeat Step 2, simply choose the desired data from the second column that you wish to interchange with the first column. Copy this selected data and proceed with the swapping process as instructed.

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Step 5: Paste the Data from the Second Column to the First Column

To shift data from the second column to the first, click on the header of the first column (if it is empty) and choose the ‘Paste’ option from the popup menu. The data from the second column will be transferred to the first column.

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Step 6: Move the Copied Data from the New Column to the Second Column

Next, transfer the information from the recently created column (where the data was initially moved from the first column) and paste it into the second column, which should be empty after shifting its data to the first column.

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Step 7: Delete the New Column

Once the swap is complete, the temporary new column created for assistance becomes unnecessary. Delete the column by right-clicking on its lettered header and selecting ‘Delete’ from the popup menu.


Swapping columns in Excel can be a useful technique to reorganize and refine data quickly and efficiently. With the various methods outlined in this blog post, you now have the knowledge and tools necessary to easily rearrange columns in your spreadsheets. Whether you prefer using the drag-and-drop method, the cut-and-paste technique, or utilizing the transpose feature, these methods provide you with the flexibility to customize your data layout to meet your specific needs. By regularly employing these column swapping techniques, you can enhance your productivity and streamline your data management processes within Excel. So go ahead and put these strategies into practice, and watch as your data manipulation skills soar to new heights!

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