How To Sum A Column In Excel Shortcut

The Excel shortcut to sum a column is to press Alt + = on the keyboard, which will automatically insert the SUM function and select the entire column for summing.

Excel is an incredibly powerful tool when it comes to organizing and analyzing data. Whether you’re managing budgets, tracking sales numbers, or conducting research, being able to perform quick calculations is essential. One of the most common calculations is summing up a column of numbers, and while Excel provides several ways to achieve this, using shortcuts can save you a considerable amount of time. In this blog post, we will explore an efficient shortcut for summing a column in Excel, allowing you to streamline your workflows and become a more productive Excel user. So, let’s dive in and discover this time-saving trick!

How To Sum A Column In Excel Shortcut: Step-by-Step


Step 1: Select the Cell

Using your mouse or arrow keys, simply click or navigate to the desired cell where you want to display the total sum. Typically, this would be the cell right below the column of numbers that you wish to calculate.

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Step 2: Activate the Excel Function Entry Field

Click into the formula bar at the top of the window or press “Shift + F3” to open the Function Arguments dialog box, which allows you to input specific parameters for the selected function.

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Step 3: Input the SUM Function

To manually insert the SUM function in Excel, type “=SUM(” without quotes or use the shortcut “Alt + =” to automatically insert it. Then, proceed by selecting the range of cells or entering individual cell references to calculate their sum.

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Step 4: Select the Cells to be Summed

Using your cursor, click and drag to select the range of cells that you want to include in the sum. Alternatively, you can manually type in the cell range (e.g., B1:B20) to quickly sum up the values.

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Step 5: Close the SUM function

Extend the following explanation to about 40 words: “In this example, the function “=SUM(B1:B20)” calculates the sum of values in cells B1 to B20. It adds them up and provides the result. Remember to close the function with a closing parenthesis “)”.

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Step 6: Press Enter

By pressing the enter key, you can easily calculate and display the sum of a column in the selected cell, making it a convenient and efficient way to perform calculations and retrieve the result in a single step.


In conclusion, mastering shortcuts in Excel is crucial for increasing efficiency and productivity. Knowing how to sum a column with a shortcut can save a significant amount of time and effort, especially when dealing with large data sets. By using the Alt key and the equals sign, users can easily calculate the sum of a column without having to manually input formulas or use the AutoSum feature. This shortcut is a valuable trick to have in your arsenal, allowing you to streamline your workflow and become a more proficient Excel user. So, don’t hesitate to incorporate this shortcut into your daily Excel routine and experience the benefits of faster data analysis and calculation. With practice, you can become a master at using shortcuts in Excel and take your spreadsheet skills to the next level.

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