How To Share Your Calendar In Outlook

Sharing your calendar in Outlook allows you to easily collaborate with others by giving them access to view and potentially edit your schedule.

In today’s fast-paced world, staying organized and managing your time effectively is crucial. Whether you’re working on a team, coordinating with clients, or simply balancing your personal and professional commitments, having a centralized calendar can greatly simplify your life. Microsoft Outlook, a widely used email and productivity application, not only helps you stay on top of your emails, tasks, and contacts, but also offers a powerful calendar feature. In this blog post, we’ll guide you through the process of sharing your calendar in Outlook, enabling you to collaborate seamlessly with others, improve coordination, and enhance productivity. So, let’s dive in and explore the various methods to share your Outlook calendar!

How To Share Your Calendar In Outlook: Step-by-Step


Step 1: Open Outlook Application,

Microsoft Outlook is a versatile application that you can access by simply clicking on its icon. Once launched, you can efficiently organize and synchronize your calendars across devices, ensuring seamless productivity in the day-to-day management of your tasks and events.

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Step 2: Select Calendar,

Once you are in Outlook, navigate to the Calendar tab, usually located at the bottom of the sidebar on the left-hand side.

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Step 3: Choose Your Calendar,

To access your calendars, go to the Calendar screen and find “My Calendars” on the left pane. Click on the specific calendar you want to share from the list that appears.

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Step 4: Calendar Permissions,

When you’re on your chosen calendar, right-click and select “Share” from the menu, then choose “Calendar Permissions” to manage who can access and make changes to your calendar.

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Step 5: Calendar Properties,

In the “Calendar Properties” window, click on the “Permissions” tab to access and manage the permissions settings for the calendar.

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Step 6: Add Recipient,

In this window, you will see an “Add” button. Simply click on it and enter the name of the person you wish to share your calendar with. This will allow them access to your calendar and ensure seamless collaboration.

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Step 7: Permission Level,

Once you’ve added the recipient’s name, you’ll assign a permission level, ensuring they have the appropriate access privileges to view and edit your calendar events and schedules.

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Step 8: Send Calendar,

After setting the permission level, click on “Apply” and then “OK”. Once done, return to your calendar, select “Email Calendar” in the toolbar, configure settings accordingly, and hit “Send” to share it.


In conclusion, sharing your calendar in Outlook is a simple and effective way to streamline your coordination with colleagues and manage your schedule more efficiently. By following the steps outlined in this blog post, you can easily share your calendar with others and grant them access to view and edit your appointments. Whether you need to collaborate with team members on a project, coordinate meetings with clients, or simply keep your family informed of your availability, Outlook’s calendar sharing feature is an invaluable resource. Embrace the power of sharing, and unlock the full potential of Outlook to optimize your productivity and communication.

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