How To Share Onenote With Others

To share a OneNote with others, you can use the share button in the app or online version and choose the individuals or groups with whom you want to collaborate.

In today’s digital age, collaboration and sharing have become increasingly important in both personal and professional settings. When it comes to note-taking and information organization, Microsoft OneNote has emerged as a powerful tool utilized by millions around the world. With its versatile features and easy accessibility, sharing OneNote with others has become a crucial aspect for individuals and teams seeking to collaborate and exchange ideas seamlessly. In this blog post, we will explore the various methods and techniques to effectively share your OneNote files, ensuring efficient communication and productivity among your peers. Whether you are a student working on a group project, a colleague collaborating on a business proposal, or simply looking to share personal notes with friends or family, this guide will equip you with the knowledge needed to effortlessly share your OneNote notebooks and collaborate with others. So, let’s delve into the world of OneNote sharing and discover the myriad of possibilities it offers!

How To Share Onenote With Others: Step-by-Step


Step 1: Open OneNote

To share your notebook, simply open your OneNote app, navigate to the desired notebook, and proceed to share it effortlessly with others using the built-in sharing options.

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Step 2: Navigate to ‘File’

In the upper corner of your screen, typically in the top-left or top-right corner, you should find a ‘File’ option. Locate and click on this option to access the corresponding menu.

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Step 3: Select ‘Share’

From the menu, locate and select the ‘Share’ option to continue.

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Step 4: Choose Share Option

You will have the choice to share either a view-only link or an editable link based on your requirements. Select the appropriate one that aligns with your needs and preferences.

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Step 5: Add People

In the ‘Share with People’ box, you can simply enter the names, email addresses, or contact groups of individuals with whom you wish to share the notebook. This convenient feature allows for easy collaboration and efficient information sharing among team members or colleagues.

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Step 6: Select Permissions

When sharing a notebook, select the specific permissions you wish to assign to individuals. Grant them either editing rights or restrict access to viewing only.

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Step 7: Add a Personal Message and Send

You can further personalize your notebook sharing experience by including a personal message along with your notebook before you share it with others.

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Step 8: Confirm Share Status

To confirm if your notebook’s status is shared, simply look for it in the “Shared with Me” section of the person’s OneDrive folder.


In conclusion, sharing OneNote with others is not only possible but also incredibly easy. The software offers a wide range of sharing options, from simple email invitations to collaborative editing. Whether you’re working on a team project or want to share your notes with friends and family, OneNote provides a seamless and efficient platform to do so.

By following the steps outlined in this blog post, you can ensure that your OneNote notebooks are shared securely and efficiently. Remember to set permissions and access levels appropriately to maintain control over your content. Additionally, take advantage of the various sharing methods available to find the one that best suits your needs.

Overall, OneNote’s sharing capabilities provide a powerful tool for collaboration and information sharing. Whether you’re a student, professional, or simply looking for a convenient way to share your ideas, OneNote is an excellent choice. So go ahead and start sharing your knowledge and creativity with others using OneNote – the possibilities are endless!

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