How To Set Up Out Of Office In Gmail

To set up an out of office message in Gmail, go to the settings menu, select “Vacation responder,” choose the desired dates, input the message, and enable the vacation responder.

In our increasingly digital and connected world, it is important to find ways to maintain a healthy work-life balance. One such way is by setting up an “Out of Office” message in your Gmail account. Whether you are going on vacation, attending a conference, or simply need some uninterrupted time away from your inbox, enabling an automatic response can help manage expectations and ensure that your colleagues and clients are aware of your absence. In this blog post, we will guide you through the step-by-step process of setting up an Out of Office message in Gmail, so you can enjoy your time off without worrying about missed emails or urgent requests. So let’s dive in and learn how to set up this handy feature in Gmail!

How To Set Up Out Of Office In Gmail: Step-by-Step


Step 1: Sign in to Gmail account,

To access your Gmail account, simply visit and securely login by entering your registered email address along with the corresponding password.

Next Step

Step 2: Access Settings,

To access more Gmail settings, click on the gearbox icon in the top right corner of your inbox, then select ‘See all settings’ from the drop-down menu.

Next Step

Step 3: Navigate to the ‘Out of Office’ or ‘Vacation responder’ section,

In Gmail settings, click on the General tab and scroll down to locate the ‘Out of Office AutoReply’ or ‘Vacation responder’ section. Use this feature to automate email replies when you’re away.

Next Step

Step 4: Activate ‘Out of Office AutoReply’,

To activate your vacation responder or out of office auto-reply, simply locate and click on the button labeled ‘Vacation responder on’ or ‘Out of Office AutoReply on’. This will ensure that automated replies are sent to incoming emails during your absence.

Next Step

Step 5: Define the date range,

To set your out of office period, choose the start and end dates. Don’t forget to turn off the auto-responder manually once you return if you don’t set an end date.

Next Step

Step 6: Enter Subject and Message,

During my defined period, if you email me, you will receive an automated response explaining that I am currently away. I will not be able to respond to your email until after the specified time. Thank you for your understanding.

Next Step

Step 7: Choose contacts to receive the auto-replies,

You have the flexibility to choose whether your auto-replies are sent to all recipients or exclusively to individuals in your Contacts, offering more control over who receives your automated responses.

Next Step

Step 8: Save changes,

Once all data fields are complete, navigate to the page’s bottom and click on ‘Save Changes’ to ensure that the information is stored accurately.


In today’s fast-paced and interconnected world, it is crucial to have a reliable and efficient method of managing your emails when you are away from work. Setting up the out of office feature in Gmail is a simple yet effective solution that ensures your colleagues, clients, and contacts are informed about your absence and also provides them with alternative avenues for communication. By following the step-by-step guide outlined in this blog post, you can easily configure and customize your out of office message, allowing you to enjoy your vacation or focus on other important tasks without worrying about missing important emails. So, go ahead and take advantage of this handy feature in Gmail – your peace of mind and productivity will thank you for it!

Table of Contents