How To Send A Timed Email In Outlook

In Outlook, to send a timed email, you can use the “Delay Delivery” feature and specify the date and time you want the email to be sent.

In today’s fast-paced and interconnected world, email has become an indispensable communication tool. It allows us to stay connected with colleagues, friends, and family, and enables us to effectively manage our professional and personal lives. However, there are times when we need to compose an email but don’t want to send it immediately. We might want to draft an email during off-hours or schedule an important message to be sent at a specific time. In such cases, Microsoft Outlook provides a convenient solution: the ability to send timed emails. In this blog post, we will walk you through the steps to send a timed email in Outlook, allowing you to leverage this powerful feature to your advantage.

How To Send A Timed Email In Outlook: Step-by-Step


Step 1: Open Outlook Application,

To open Microsoft Outlook, locate and click on the Outlook icon on your desktop or in the applications folder.

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Step 2: Compose a New Email,

Once Outlook is open, you can create a new email by clicking on the ‘New Mail’ option. It is typically represented by a ‘+’ sign or found in the ‘File’ tab in the top left corner of the application’s interface.

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Step 3: Draft Your Email,

Subject: Introducing New Software Update

Hi [Recipient],

I hope this email finds you well. I wanted to inform you about the latest software update we’ve developed, which significantly enhances performance and security. Would you be available for a quick call to discuss further?

Kind regards,
[Your Name]

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Step 4: Access the Options Menu,

The ‘Options’ tab can usually be found in the toolbar at the top of the compose email box, allowing users to access additional features and settings for a more customized email experience.

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Step 5: Select ‘Delay Delivery’,

In the ‘Options’ tab, locate ‘More Options’ (if not visible), then under ‘Delivery Options,’ select ‘Delay Delivery.’ This feature allows you to schedule when your email will be sent, providing flexibility and better control over your communication.

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Step 6: Set up the Delivery Time,

In the ‘Properties’ dialog box, locate ‘Delivery Options’ and select ‘Do not deliver before’. Choose your desired date and time for the email to be sent, then click on the corresponding box.

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Step 7: Close the Properties Box,

Once you have configured the timing settings, simply click ‘Close’ at the bottom of the ‘Properties’ box to save your changes and exit the settings menu.

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Step 8: Send Your Email,

Click on the ‘Send’ button to save the email in the Outbox folder and schedule it for sending at a later time, instead of sending it immediately.


In conclusion, sending a timed email in Outlook can be a game-changer when it comes to managing your communication effectively. Whether you want to schedule reminders, send messages during off-hours, or simply pause and review your emails before they are sent, the timed email feature in Outlook allows you to take control of your inbox and optimize your productivity.

By following the easy steps outlined in this guide, you can now confidently send timed emails in Outlook and leverage this powerful tool to streamline your workflow. Remember to double-check your settings and preferences to ensure that your messages are being delivered at the desired time.

Overall, the ability to send a timed email in Outlook empowers you to stay organized, communicate efficiently, and never miss an important deadline or opportunity. So go ahead and give it a try, and enjoy the benefits of scheduling your emails with ease.

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