How To Select Multiple Emails In Outlook

To select multiple emails in Outlook, hold down the Ctrl key while clicking on each email, or use the Shift key to select a range of emails.

If you are an avid user of Microsoft Outlook for managing your emails, you may have found yourself in situations where you needed to select multiple emails at once. Whether it’s for organization purposes, archiving, or simply deleting unwanted messages, knowing how to select multiple emails can save you a significant amount of time and effort. In this blog post, we will guide you through the process of selecting multiple emails in Outlook, along with some handy tips and keyboard shortcuts to streamline your email management workflow. So, let’s dive in and discover the various ways to efficiently select multiple emails in Outlook!

How To Select Multiple Emails In Outlook: Step-by-Step


Step 1: Open Outlook,

This program enables you to efficiently select multiple emails. Locate its icon on your desktop or in the program files, and simply double click to open and begin using it.

Next Step

Step 2: Access Your Inbox,

To access your inbox in Outlook, simply click on the ‘Inbox’ tab located in the left-hand column of your screen after launching the application.

Next Step

Step 3: Select First Email,

To select an email, simply click on it and it will be highlighted, indicating your first choice. This makes it easier to navigate and manage your emails effectively.

Next Step

Step 4: Use the CTRL or Shift Keys,

This allows you to quickly select multiple individual emails by holding down the CTRL key (Command key on Mac), or select a range of emails by clicking on the first email, holding down the Shift key, and clicking on the last email.

Next Step

Step 5: Check Your Selection,

In order to ensure all necessary emails are chosen, make sure they are highlighted or marked accordingly. The appearance may vary depending on your Outlook version and personal visual settings.

Next Step

Step 6: Perform Desired Action,

With the ability to select multiple emails, you can now conveniently perform bulk actions like deletion, moving, or other operations according to your requirements.


In conclusion, being able to select multiple emails in Outlook is a valuable time-saving feature that helps to streamline email management and improve productivity. By following the simple steps outlined in this guide, you can easily select and perform bulk actions on multiple emails, such as deleting, archiving, or moving them to specific folders. This feature is particularly useful when dealing with large volumes of emails or when organizing and categorizing your inbox. With the ability to select multiple emails in Outlook, you can make your email management tasks more efficient and effective, allowing you to stay on top of your inbox and focus on more important tasks.

Table of Contents