How To Search In Outlook

Clear the search bar in Outlook, enter the keywords or criteria you want to search for, and press Enter to conduct the search.

In today’s digital age, email has become an indispensable tool for communication. And for many professionals, Microsoft Outlook is the go-to email client. With its multitude of features and capabilities, Outlook has revolutionized the way we manage our emails. One of the key aspects of using Outlook effectively is the ability to search for specific information within our inbox or folders. Whether it’s finding an important email from a client or locating an attachment from a colleague, knowing how to search in Outlook can greatly enhance productivity and save valuable time. In this blog post, we will explore various techniques and tips to help you master the art of searching in Outlook. So, let’s dive in and uncover the secrets to streamline your email management process.

How To Search In Outlook: Step-by-Step


Step 1: Open Outlook,

To open Outlook, locate its icon on the taskbar or use the Start Menu/Applications folder.

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Step 2: Navigate to the Search Bar,

At the top of the app, you’ll find a Search Bar. In Outlook 2016 or later, it typically says “Search Mail and People”. For older versions, it might just say “Search”. Simply click on this field to begin your search.

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Step 3: Type Search Keywords,

In the search bar, you can enter any specific criteria you want to search for, such as a person’s name, subject line, keyword, or phrase from the email body. Once you hit Enter, the search engine will retrieve relevant results based on your input.

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Step 4: Review Search Results,

After you hit Enter, Outlook will display all emails that match your search query, showing sender’s name, subject line, and received date. Scroll through the list to easily find the specific email you need.

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Step 5: Refine Your Search (Optional),

If you’re overwhelmed with search results, refine your search by clicking on Search Tools in the Ribbon, and then again on Search Tools. Now, specify additional details for your search such as the date range or folder to narrow down the results.

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Step 6: Open the Desired Email,

Once you locate the desired email, simply click on it to access and view its complete contents.


In conclusion, learning how to effectively search in Outlook can greatly enhance your productivity and efficiency when using this popular email client. By utilizing the tips and tricks mentioned in this blog post, such as using advanced search options, keywords, and filters, you can quickly find the exact information you need, saving valuable time and effort. Remember to regularly organize your emails and maintain an efficient folder structure to further optimize your search experience. With practice and familiarity, Outlook’s powerful search features will become second nature, allowing you to effortlessly navigate and manage your inbox with ease. So, don’t hesitate to put these strategies into action and take full advantage of Outlook’s search capabilities, making your email correspondence more streamlined and productive than ever before.

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