How To Schedule Emails In Outlook

To schedule emails in Outlook, follow these steps: compose your email, click on the “Options” tab, then select “Delay Delivery” and choose the desired date and time for sending the email.

In today’s fast-paced work environment, staying organized and efficient is crucial. One useful feature that can help streamline your communication is the ability to schedule emails in Microsoft Outlook. Whether you need to send an important reminder outside of office hours or want to ensure your emails arrive at the most optimal time, learning how to schedule emails in Outlook can save you time and enhance your productivity. In this blog post, we will guide you through the steps to effectively schedule emails in Outlook and unleash the full potential of this powerful email management tool.

How To Schedule Emails In Outlook: Step-by-Step


Step 1: Open Outlook

To launch the application, click on its icon in the start menu, or use the shortcut conveniently placed on your desktop or taskbar for easy access.

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Step 2: Compose a New Email

Click on “New Email” at the top left-hand side of the Outlook window to create a new email. This opens a separate window where you can compose and send your message.

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Step 3: Write Your Email

To send an email, simply enter the recipient’s email address in the designated field, specify the subject line, and compose your message in the body section, as you would do when composing any regular email.

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Step 4: Open the Delay Delivery Dialog Box

After you have composed your email, go to the “Options” tab and choose “Delay Delivery”. A new dialog box will appear to give you additional options.

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Step 5: Set the Delivery Date and Time

To schedule an email in Microsoft Outlook, locate “Do not deliver before” in the dialog box, found under “Delivery options”. Tick the box, and set the desired date and time for sending the email.

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Step 6: Close the Dialog Box

Once you’ve selected the preferred delivery time and date, simply click “Close” to exit the dialog box and confirm your order.

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Step 7: Send the Email

Once you have composed your email, simply click on the “Send” button just like you would for any other email. It will then be scheduled to be sent automatically at your selected date and time, while staying in your Outbox folder.


Scheduling emails in Outlook is a powerful and convenient feature that can greatly improve your productivity. Whether you want to send a message at a specific time when you’re not available, or you want to ensure that an important email reaches its recipient at the right moment, Outlook’s email scheduling functionality has got you covered. By understanding the steps involved in setting up a scheduled email and exploring the various options available, you can easily streamline your communication and stay on top of your inbox. So go ahead, give it a try, and make the most out of this valuable tool to enhance your email management experience in Outlook.

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