How To Schedule An Email In Outlook

To schedule an email in Outlook, you need to compose the email, click on the “Options” tab, select “Delay Delivery,” choose the desired date and time, and then click on “Send.”

Scheduling emails can be a game-changer when it comes to productivity and time management. With the ability to draft and send emails in advance, you can ensure that important messages are delivered at the most opportune moments. Microsoft Outlook, one of the most widely used email clients, offers a simple yet powerful email-scheduling feature that allows you to send messages at any desired date and time. In this blog post, we will guide you through the process of scheduling an email in Outlook, empowering you to take control of your email communication and optimize your workflow.

How To Schedule An Email In Outlook: Step-by-Step


Step 1: Launch Outlook

To launch Outlook, simply locate and open the application shortcut on your computer. You can find it either on your desktop or in your computer’s program list, providing easy access to manage your emails and appointments.

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Step 2: Compose an Email

To start composing a new email, simply locate and click the “New Email” button, usually positioned at the top left corner of the Home tab. This action will prompt the opening of a new email message window, enabling you to enter the recipient’s details, subject, and email content.

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Step 3: Create your Email

To send an email, fill in the recipient’s email address in the “To” field, create a specific subject in the “Subject” field, and compose your message in the designated “Message” field.

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Step 4: Navigate to the Options Tab

To access additional functions, locate the top menu tabs and select the “Options” tab. A dropdown menu will appear with a variety of choices for you to explore and choose from.

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Step 5: Click on Delay Delivery

In the More Options group, locate and click on “Delay Delivery”. This action will then prompt a ‘Properties’ dialog box to appear, offering various email scheduling options.

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Step 6: Setup the delivery options

In the “Delivery options” section, simply check the box for “Do not deliver before” and specify the desired date and time for the email to be sent.

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Step 8: Complete your Email and Send

Before sending your email, carefully review its content to ensure accuracy. When satisfied, click “Send”. The email will then be stored in the outbox till its scheduled time for delivery.


In conclusion, learning how to schedule an email in Outlook can greatly enhance your productivity and efficiency. Whether you’re a busy professional trying to stay organized or simply want to avoid forgetting important tasks, utilizing the email scheduling feature can be a game changer. By following the step-by-step instructions provided in this blog post, you’ll be able to easily schedule and send emails at your desired time and date. Don’t let time constraints and a busy inbox weigh you down – take advantage of Outlook’s powerful features and take control of your email communications with the scheduling option. So go ahead, give it a try and see how this feature can revolutionize your email management experience.

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