How To Scan A Document To Email

Learn how to scan a physical document and send it as an email attachment using a scanner and email software.

In today’s digital age, scanning documents has become an essential task for many professionals and individuals alike. Whether you need to send important paperwork to a colleague, share a signed contract with a client, or submit some documents for an application, scanning and emailing them can save time and effort. If you’re not familiar with how to scan a document to email, fear not! In this blog post, we will guide you through the step-by-step process, so you can master this skill and easily send documents via email. Get ready to transform your paper documents into digital files and streamline your communication methods.

How To Scan A Document To Email: Step-by-Step


Step 1: Check Your Equipment,

To easily scan and send documents via email, make sure you have a functional scanner or multifunction printer. Additionally, ensure you have a device like a computer or smartphone that has an active email account.

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Step 2: Prepare the Document,

Before scanning a document, make sure it is in good condition without any staples, tears, or bends. These imperfections may disrupt the scanning process and affect the quality of the scanned document.

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Step 3: Start Scanning Process,

After placing the document in the scanner or printer feed, ensure the desired side is facing down. Then, simply tap the “Scan” button on the device or choose the ‘scan’ option from the software on your computer to initiate the scanning process.

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Step 4: Choose Scan Settings,

Once you click “Scan”, you can select the scan type (color or black and white), resolution (high for images, standard for text), and specify where to save the scanned document.

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Step 5: Save the Scanned Document,

Once the scanning process is complete, conveniently store the scanned document in a format of your choice (such as PNG, JPEG, or PDF) and save it at a location on your computer or device that is memorable for easy access.

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Step 6: Open Your Email,

Go to your email client (like Gmail, Outlook, etc.), and log into your account using your credentials. Look for the ‘Compose’ or ‘New message’ button to start drafting a new email.

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Step 7: Attach the Scanned Document,

In the new email compose screen, find the ‘Attach’ icon (paperclip). Select it, locate the scanned document, and click ‘Open’ to attach it to your email.

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Step 8: Send the Email,

Once the document is attached, ensure you fill in the remaining details in your email, such as the subject, recipient’s email address, and any additional message you wish to include, before hitting the ‘Send’ button.


In today’s digital world, scanning documents and sending them via email has become an essential task for both personal and professional use. With the advancements in technology, the process of scanning a document has become incredibly convenient and efficient. Whether you have a physical scanner or are using a mobile scanning app, the steps outlined in this blog post make it easy for anyone to scan a document and send it via email. By following these simple instructions, you can eliminate the need for physical copies and paper clutter, while also ensuring the security and accessibility of your important documents. So, embrace the digital age, simplify your workflow, and start scanning your documents to email today!

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