How To Save An Outlook Email As A Pdf

Follow these steps to save an Outlook email as a PDF: open the email, select the “File” tab, click on “Save As”, choose “PDF” as the file format, and select a location to save the PDF file to.

In the modern digital age, email has become an essential communication tool. Whether you’re sending important documents, sharing ideas, or simply staying connected with colleagues and friends, emails play a significant role in our daily lives. However, there are times when we need to save an email for future reference or to share it with others in a universally accessible format. One common request is to save an Outlook email as a PDF. While it may seem daunting for some, the process is actually quite simple with the right tools and know-how. In this blog post, we will guide you through the steps to save an Outlook email as a PDF, empowering you to preserve valuable information and facilitate seamless file sharing. So, let’s dive in and discover how to efficiently save Outlook emails as PDFs!

How To Save An Outlook Email As A Pdf: Step-by-Step


Step 1: Open Outlook,

Launch Outlook application on your computer and locate the email you want to save as a PDF for further use or sharing.

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Step 2: Select the email,

To convert an email to PDF, simply click and select the specific email you want, then proceed to convert it into a PDF format.

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Step 3: Open the email,

To open the selected email, simply double click on it and it will appear in a new window, allowing you to easily read and respond to it.

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Step 4: Click on File,

At the top of the email window, locate the “File” option and click on it. This will allow you to initiate the process of saving the email.

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Step 5: Click on “Save As”,

In the File dropdown, select ‘Save As’ to save the email. A window will appear where you can choose the save location and file format.

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Step 6: Choose destination,

To save the PDF file, simply navigate to the desired location on your computer’s storage system, such as a specific folder or desktop, and choose that location as the destination for the file to be saved.

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Step 7: Choose save as type,

To save the file in PDF format, click on the ‘Save as type’ dropdown and choose ‘PDF (*.pdf)’.

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Step 8: Click Save,

Name file, select PDF format, click Save to finalize process. Email saved as PDF to chosen location.


Saving an Outlook email as a PDF can be a useful technique for various purposes, such as archiving important data, sharing information securely, or preserving important conversations. With the straightforward steps outlined in this blog post, you can quickly and easily convert your Outlook emails into PDF format, ensuring that they can be accessed and shared across different platforms and devices. By following these methods, you can streamline your workflow and enhance your productivity, ultimately making your work life more efficient and organized. So, go ahead and start saving your Outlook emails as PDFs to unlock their full potential!

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