How To Reduce Ppt File Size

By compressing images, removing unnecessary animations and embedded files, and optimizing the content, the file size of a PowerPoint presentation can be reduced.

When it comes to creating powerful and engaging presentations, PowerPoint has long been the go-to software for professionals across various industries. However, one common challenge that many presenters face is the file size of their PowerPoint presentations. Large file sizes can cause issues when sharing presentations, especially via email or other online platforms. Additionally, they can be time-consuming to upload and download, which can be frustrating for both the presenter and the audience. In this blog post, we will explore effective strategies and techniques to help you reduce the file size of your PowerPoint presentations without compromising the quality of your content. By following these tips, you can create lighter, more easily shareable presentations that will impress your audience and enhance your overall presentation experience.

How To Reduce Ppt File Size: Step-by-Step


Step 1: Compress Images,

To compress images in PowerPoint, select an image, go to Format Picture, click Compress Pictures, choose resolution (e.g., 150ppi), and click OK to reduce file size.

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Step 2: Embed Only the Required Fonts,

To access the options menu, go to “File” and select “Options”. From the dialog window, choose “Save”, and tick the “Embed fonts in the file” option. This allows you to save space by embedding only the characters used in the presentation.

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Step 3: Use PowerPoint’s File Compress Utility,

In PowerPoint, you can compress file size by going to “File” -> “Save As” -> “Tools” dropdown -> “Compress Pictures”. Choose resolution and click “OK”.

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Step 4: Convert Your File to PDF,

To reduce file size and distribute a document without a presentation format, save it as a PDF by going to “File”, “Save As”, and selecting “PDF”. Do note that once saved as a PDF, editing the presentation will no longer be possible.

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Step 5: Delete Unused Master Slides,

PowerPoint presentations have master slides that determine the layout of other slides. To remove unused master slides, go to “View”, then “Slide Master”, right-click and select “Delete Master”. Finally, click “Close Master View”.

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Step 6: Save Your Presentation in a Newer Format,

If using an older PowerPoint version, save presentations in the newer .pptx format for smaller file sizes. Go to “File” > “Save As” > choose “PowerPoint Presentation” as the save type.


Reducing the file size of PowerPoint presentations is crucial for a smooth and seamless experience for both the presenter and the audience. By following the tips and techniques mentioned in this blog post, you can effectively compress your PPT files without compromising the quality of your content. Remember to resize and compress images, use media compression tools, optimize animations and transitions, and remove unnecessary elements. Additionally, consider converting your PPT files into alternative formats like PDF or video if file size reduction is of utmost importance. By implementing these strategies, you will not only save storage space but also ensure efficient sharing and faster loading of your PowerPoint presentations. So, go ahead and apply these tips to make your PPT files more manageable and accessible for all.

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