How To Reduce Powerpoint File Size

There are several ways to reduce PowerPoint file size including compressing images, removing unnecessary elements, and optimizing multimedia files.

PowerPoint has become an indispensable tool for creating and delivering presentations in various domains. However, as we incorporate multimedia elements and rich content into our slides, the file size of our PowerPoint presentations tends to grow significantly. This can cause issues when sharing or presenting these files, especially in scenarios where bandwidth is limited or when you need to send them via email. But worry not, in this blog post, we will explore effective techniques and strategies to reduce the file size of your PowerPoint presentations without compromising the quality or content of your slides. So, whether you are a business professional, educator, or student, read on to discover practical tips that will help you optimize your PowerPoint files and make them more manageable for sharing, storing, and presenting.

How To Reduce Powerpoint File Size: Step-by-Step


Step 1: Compressing Imagery

PowerPoint presentations can become large due to high-quality images or media. To reduce file size, click on an image, go to ‘Picture Tools Format’ tab, and select ‘Compress Pictures’. In the dialog box, choose desired resolution.

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Step 2: Deleting Unused Masters

PowerPoint’s Master Slides ensure consistent layouts, but unused ones occupy storage. To remove them, go to ‘View’ > ‘Slide Master’, right-click on the unused Master, and select ‘Delete Master’.

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Step 3: Embedding Fonts

To reduce unnecessary space consumption in presentations, select ‘File’ > ‘Options’ > ‘Save’ and enable ‘Embed fonts in the file’. Opt for ‘Embed only used characters’ to minimize font storage.

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Step 4: Converting to PDF

If interactivity isn’t needed, convert the presentation to a space-saving PDF for viewing. Go to ‘File’ > ‘Save As’ and select ‘PDF’ from the ‘Save as type’ list.

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Step 5: Saving Media Files

To reduce the overall file size, it is advisable to save audio or video files separately and play them independently instead of embedding them directly into the PowerPoint presentation.

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Step 6: Using ‘Save and Send’

In PowerPoint, use ‘Save and Send’ and choose ‘Compressed PowerPoint’ under ‘Save & Send’ in the File tab to optimize presentations for smaller file sizes.


Reducing the file size of your PowerPoint presentations can greatly improve your workflow and enhance the sharing experience. By following the various techniques outlined in this blog post, you can optimize your PowerPoint files without compromising on the quality of your visual content.

From compressing images and removing unnecessary elements to choosing the right file format and utilizing external resources, there are numerous strategies at your disposal. Remember to review and test the file size reduction techniques that work best for your specific presentation needs.

By reducing file sizes, you can benefit from quicker upload and download times, increased storage capacity, and seamless sharing across different platforms. Not only does this result in a more efficient presentation creation process, but it also ensures that your audience can access your content easily, regardless of the device or network connection they are using.

So, take the time to apply these tips and tricks to your PowerPoint files. Your future self and your audience will thank you for it. With smaller file sizes, you’ll be able to create and share impactful presentations without any unnecessary storage woes or slow-loading headaches.

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