How To Redact In Word

The expectation is to learn how to redact sensitive information in a Word document using built-in tools or third-party add-ons.

In an increasingly digital world, ensuring the protection of sensitive information is crucial. Whether you’re dealing with confidential documents, legal paperwork, or any other private content, it’s important to have a thorough understanding of how to redact information effectively. Microsoft Word, one of the most widely used word processing applications, offers a range of tools that can help you securely redact sensitive data from your documents. In this blog post, we’ll explore various techniques and methods for redacting in Word, ensuring the privacy and integrity of your important documents. So, let’s dive in and learn how to redact in Word like a pro!

How To Redact In Word: Step-by-Step


Step 1: Open Document

To redact information from a Microsoft Word document, simply open the desired file.

Next Step

Step 2: Draw Rectangle

To redact text, go to the ‘Insert’ tab and click ‘Shapes’. Select the rectangle shape and draw it over the desired text. This visual method effectively hides the text content, ensuring privacy and security.

Next Step

Step 3: Format Shape

Once the rectangle covers the desired area, simply right-click on it and select ‘Format Shape’ from the options menu for further customization and adjustments.

Next Step

Step 4: Fill & Line

By setting the fill color to match your document’s background in the ‘Format Shape’ pane, the text beneath the rectangle remains hidden, ensuring no visibility.

Next Step

Step 5: Save as PDF

Once you have confidently marked the desired text with rectangles, proceed by clicking on ‘File’ in the top menu. From there, select ‘Save As’ and decide the location where you wish to save the file. Finally, choose the ‘PDF’ format from the ‘Save as type:’ drop-down menu for a seamless saving process.

Next Step

Step 6: Check Redacted Document

After creating the PDF, ensure that the redaction process is effective by opening the file. Verify that the sensitive text is securely hidden behind black boxes, preventing any visibility or ability to select the concealed information.


In conclusion, learning how to redact in Word is an essential skill for anyone seeking to protect sensitive information and maintain confidentiality. This powerful feature allows users to easily hide or remove sensitive data from documents, ensuring that only the intended audience has access to the necessary information.

By following the step-by-step process outlined in this blog post, you can confidently navigate the redaction options in Word and effectively safeguard private information. Remember to carefully review and verify the redacted content before sharing the document with others to ensure that no details are accidentally revealed.

Additionally, understanding the potential risks and limitations of redaction in Word is crucial. While this feature provides a convenient way to hide text or images, it does not guarantee complete removal of the underlying information. Therefore, it is always important to exercise caution when handling sensitive data and consider using additional methods, such as secure file encryption or professional redaction software, for highly sensitive documents.

With the knowledge and skills acquired from this guide, you can confidently protect sensitive information, maintain privacy, and adhere to privacy regulations using the redaction feature in Microsoft Word.

Table of Contents