How To Recall An Outlook Email

I will provide a concise step-by-step guide on how to recall an Outlook email.

In today’s fast-paced and technology-driven world, email has become an essential tool for communication. We rely on it for professional exchanges, personal correspondences, and everything in between. However, it’s not uncommon to find ourselves in the awkward situation of sending an email only to realize moments later that we made an error or forgot to include something important. Fortunately, Outlook, one of the most widely used email platforms, offers a feature that allows users to recall emails. In this blog post, we will guide you through the steps on how to recall an Outlook email, saving you from potential embarrassment or inconvenience. So, whether you’ve sent an email to the wrong recipient or simply want to fix an error, read on to master this valuable skill and regain control over your communication.

How To Recall An Outlook Email: Step-by-Step


Step 1: Open Sent Items Folder

To recall an email, find it in your ‘Sent Items’ folder where copies of all sent emails are stored.

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Step 2: Locate and Open Email

Scroll through your Sent Items to locate the email you wish to recall. Double-click to open in a new window for further action.

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Step 3: Go to Message Tab

In this new window that contains your sent email, you need to navigate to the ‘Message’ tab, which can typically be found in the upper menu of the window, providing you with additional options and functionality.

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Step 4: Click on Actions

Within the ‘Message’ tab, find the ‘Actions’ button to access a drop-down menu. Click on it to reveal a range of options available for further action.

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Step 5: Click on Recall this message

In the drop-down menu under ‘Actions’, select ‘Recall This Message’ to initiate the recall process for the specific message.

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Step 6: Choose Recall Option

In the dialogue box, choose between ‘Delete unread copies of this message’ to remove the message without any replacements, or ‘Delete unread copies and replace with a new message’ to erase it and send an updated version.

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Step 7: Click on OK

Once you select your preferred option, click ‘OK’ to initiate the recall process in Outlook. It will attempt to retrieve the email from recipients’ inboxes, and if unread, the recall will be successful.


In summary, being able to recall an Outlook email can be a lifesaver in many situations. Whether you’ve sent an email to the wrong recipient, made an embarrassing mistake, or simply changed your mind about the content, Outlook’s recall feature can save you from potential embarrassment or confusion.

However, it’s important to keep in mind that email recall is not foolproof. There are certain limitations and conditions that need to be met in order for the recall to be successful. It’s always best to double-check your emails before hitting that send button and to have open communication with the recipient if any issues arise.

By following the steps outlined in this guide, you can increase your chances of successfully recalling an email in Outlook. Remember to act quickly, pay attention to the specific circumstances required for recall, and keep in mind that it may not always be possible to completely undo the sending of an email.

Ultimately, knowing how to recall an Outlook email can give you peace of mind and help you maintain professionalism and accuracy in your communication. So, the next time you find yourself in a jam, take advantage of this handy feature and save yourself from potential email mishaps.

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