How To Randomize A List In Excel

To randomize a list in Excel, use the RAND function to assign a random number to each cell, then sort the list based on these numbers. A randomized list.

Excel is a powerful tool for organizing and analyzing data, and one common task that many users face is how to randomize a list of data. Whether you are working on a project that requires shuffling data for randomization or simply want to present information in a random order, Excel provides various methods to accomplish this. In this blog post, we will explore different techniques to help you easily randomize a list in Excel. By the end, you will have the knowledge to add a touch of randomness to your data and make it more versatile for your desired purposes. So let’s dive in and discover the different ways you can randomize your list using Excel’s features and functionalities.

How To Randomize A List In Excel: Step-by-Step


Step 1: Insert Helper Column,

To initiate randomization, insert a helper column adjacent to your original list in Excel. This column serves the purpose of generating random numbers and is essential for the randomization process.

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Step 2: Add Random Number Formula,

The formula =RAND() generates a random decimal number between 0 and 1. This can be useful in various applications, such as creating random data sets or simulations, adding randomness to your spreadsheet, or running statistical analysis.

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Step 3: Copy the Formula Down,

Alternatively, you can use the “fill handle” feature by placing your cursor on the bottom right corner of the cell with the formula and double-clicking. This will automatically copy the formula down to the cells below, saving you time and effort.

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Step 4: Sort both columns,

To shuffle the list, sort both the original list and helper column by clicking on ‘Sort Smallest to Largest’ or ‘Sort Largest to Smallest’ in the Data tab. Expand the selection so the original list is sorted with the random numbers.

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Step 5: Delete Helper Column,

After you’ve sorted the data using a helper column, which aids in organizing the information, you can safely remove that column. By doing so, your initial list becomes fully randomized, ensuring a fair and unbiased representation of the data.

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Step 6: Save the File,

Don’t forget to save your file! By saving it, you ensure that your list remains randomized, making it convenient for future use. Simply access it whenever you require the randomized order.


Randomizing a list in Excel can be a useful technique for a variety of tasks, from creating random samples to shuffling data for analysis. By using the SORT, RAND, and unique formula functions, you can easily achieve this randomness and ensure that your list is shuffled without any bias.

Remember, randomization is vital when it comes to conducting fair experiments, selecting individuals for surveys, or simply adding an element of unpredictability to your data. Excel offers convenient built-in functions that make randomizing a list a breeze.

By following the step-by-step guide outlined in this blog post, you can confidently apply the randomization technique to your own data sets. Whether you are a student, researcher, or data analyst, you now have the knowledge to shuffle your Excel lists with ease.

So go ahead and explore the power of randomization in Excel, and watch as it opens doors to new possibilities in your data analysis endeavors. With just a few clicks, you can bring order to the chaos and embrace the beauty of randomness in your Excel spreadsheets.

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