How To Print Excel Spreadsheet

To print an Excel spreadsheet, go to the File tab, click Print, and choose the desired printer and settings before clicking the Print button.

Printing an Excel spreadsheet can be a simple task but can also become complex if not approached correctly. With the ever-increasing reliance on digital documents, it’s easy to overlook the effectiveness and convenience of a printed spreadsheet. Whether you need a hard copy for reference, analysis, or to present your data to others, knowing the ins and outs of printing an Excel spreadsheet can save you time and frustration. In this blog post, we will guide you through the process of printing Excel spreadsheets with ease, exploring various options and techniques to ensure you get the best results. So, let’s dive in and become masters of printing Excel spreadsheets!

How To Print Excel Spreadsheet: Step-by-Step


Step 1: Open Spreadsheet

To start printing your spreadsheet in Microsoft Excel, begin by opening the software and locating the desired file. Once found, access the file menu to open and make necessary print configurations.

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Step 2: Preview Spreadsheet

Reviewing the spreadsheet is crucial for ensuring accurate printing. Adjust the view under the ‘View’ tab and select ‘Page Layout’ to preview the print layout.

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Step 3: Adjust Print Area

If your spreadsheet has multiple worksheets or unwanted data, you can set a specific print area. To do this, select desired cells, go to ‘Page Layout’ tab, click ‘Print Area’, then choose ‘Set Print Area’.

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Step 4: Check Print Settings

Now, head to ‘File’, located at the top left corner of your screen, and then click on ‘Print’. In the print dialog box, you can select various settings to customize your printout, including choosing the specific printer, adjusting the number of copies, printing all sheets in the workbook, selecting the orientation (portrait or landscape), and deciding whether to include gridlines, among other options.

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Step 5: Preview before Print

Before printing, preview your document to ensure everything is correct. On the print settings, find the option to preview your spreadsheet on the right-hand side.

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Step 6: Print

After finalizing your desired print settings and preview, simply click on the ‘Print’ button to initiate the printing process. The Excel worksheet will then be printed as per the pre-configured setup you have established.


In conclusion, printing an Excel spreadsheet can be a straightforward process if you follow the steps mentioned in this blog post. Remember to review and adjust the print settings to ensure the desired layout and appearance of your spreadsheet. Additionally, consider using the “Print Preview” feature to get a preview of how the printed version will look. With a little practice and familiarity with the print options, you can easily create professional and well-presented hard copies of your Excel spreadsheets. So, get started and enjoy the convenience and efficiency of printing your Excel data!

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