How To Print Email From Outlook

To print an email from Outlook, you can select the email, go to the File tab in the menu bar, click Print, and choose your preferred printing options.

Email has become an integral part of our daily lives, whether it’s for work or personal communication. And Outlook, one of the most popular email clients, offers a wide range of features to make managing our emails easier. However, there may be occasions when we need a physical copy of an important email for reference or documentation purposes. In this blog post, we will walk you through the process of printing an email from Outlook, providing you with a step-by-step guide to help you accomplish this task effortlessly. So, if you’ve ever wondered how to print an email from Outlook, keep reading to uncover the simple solution.

How To Print Email From Outlook: Step-by-Step


Step 1: Open Outlook Application

To open your Microsoft Outlook program, simply locate its icon on your computer’s taskbar, desktop, or in the list of applications, and click on it.

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Step 2: Select Email

To print a specific email, simply navigate your inbox and select the desired email. Open it by clicking on it, and then proceed to print it.

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Step 3: Access the File Menu

Once your email is open, locate the top-left corner and click on ‘File’ to access a dropdown menu.

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Step 4: Select “Print”

Within the dropdown menu, typically located in the upper-right corner, look for the “Print” option and simply click on it. It is commonly indicated by a printer icon, making it easy to spot.

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Step 5: Adjust Print Settings

Once you click on the ‘Print’ option, a dialog box will pop up where you can customize your printing preferences. You can choose the printer, select the number of pages, and decide whether to print in color or black and white. It’s important to double-check these settings before proceeding to ensure accurate printing.

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Step 6: Start the Printing Process

Once you have finalized your print settings, simply click ‘Print’ to send the email to the printer and initiate the printing process.

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Step 7: Retrieve Printed Email

Wait for the printer to complete the printing process, then collect your printed email from the printer. Ensure you handle the printed document carefully to avoid any damage.


In today’s digital age, being able to print emails from Outlook is a valuable skill that can save time, ensure important information is accessible offline, and provide a tangible copy for reference. Whether you are a business professional, a student, or someone who simply prefers a hard copy, the flexible printing options in Outlook make it easy to customize your printed email as per your requirements. From adjusting fonts and page layouts to including attachments and headers, Outlook provides a plethora of options to optimize your printing experience. By following the step-by-step instructions outlined in this article, you should now be equipped with the knowledge to effortlessly print your emails from Outlook and enhance your productivity. So go ahead, tackle your overflowing inbox with confidence, knowing that you have the means to easily print, organize, and refer back to your important email communications whenever necessary.

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