How To Print An Email In Outlook

To print an email in Outlook, open the desired email, click on the “File” tab, select “Print,” and choose the desired print options before clicking on “Print.”

In today’s fast-paced digital world, email has become an essential means of communication. Whether it’s for business or personal matters, we rely heavily on emails to exchange information and keep our lives organized. However, there are times when we need a tangible copy of an email for filing purposes, sharing with others, or simply to have a physical backup. In this blog post, we will explore the various methods to print an email in Outlook, one of the most widely used email clients. With a few simple steps, you’ll learn how to transform your electronic communication into a hard copy that you can conveniently have at your fingertips. So, let’s delve into the world of Outlook and discover the different ways to print emails for your convenience and peace of mind.

How To Print An Email In Outlook: Step-by-Step


Step 1: Open Outlook

To access your Outlook account, simply open the app on your computer, enter your email address and password, and you will be logged in and ready to go.

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Step 2: Select the Email You Want to Print

From the list of emails displayed on your screen, simply click on the one you wish to print, and it will open up for you to proceed with printing.

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Step 3: Click the ‘File’ Menu

On the upper left corner of your screen, click on the ‘File’ menu. You will find a dropdown list of various options that you can choose from to perform specific actions.

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Step 4: Choose ‘Print’

After clicking the ‘Print’ option, a dialogue box will open where you can select the desired printer, adjust settings like paper size and orientation, and specify the number of copies before proceeding to print the document.

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Step 5: Adjust Print Settings

In the new dialog box, you have the flexibility to customize print settings as per your requirements. Whether it’s printing the entire email or specific pages, setting the number of copies, or tweaking options like paper size and layout – everything is at your fingertips.

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Step 6: Click ‘Print’

Once you have finalized the settings, simply click ‘Print’ to effortlessly send the email to your printer and get your hard copy.


In conclusion, printing an email in Outlook might seem like a common and straightforward task, but there are various options and settings that can enhance the printing experience. Whether you need to print a single email or multiple emails at once, Outlook provides the necessary tools to customize and optimize the printout. From adjusting the page layout and print style to including headers and footers, you now have the knowledge to print your emails in a more efficient and professional manner. By following the step-by-step guide provided in this blog post, you can ensure that the printed version of your emails is clear, well-formatted, and suits your specific requirements. So, the next time you need a hard copy of an important message, you can confidently print it from Outlook with ease.

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