How To Make A Graph In Word

To make a graph in Word, create a table with data, select the data, go to the Insert tab, click on the desired graph type, and customize it as needed, such as adding labels and formatting, a visually appealing and informative graph in Word.

Creating graphs is a crucial aspect of data representation and analysis in various fields, such as business, academia, and research. While there are numerous software tools available to generate graphs, Microsoft Word offers a simple and convenient option for those who are already familiar with the platform. Whether you need to present data in a report, a presentation, or any other document, learning how to make a graph in Word can be a valuable skill. In this blog post, we will guide you through the step-by-step process of creating professional-looking graphs using the built-in features of Microsoft Word. So let’s dive in and discover how you can effectively visualize your data right within the familiar interface of Word.

How To Make A Graph In Word: Step-by-Step


Step 1: Open Word Document,

To launch Microsoft Word, simply double-click on its icon. Once the program opens, you can create a new document by selecting “New” from the File menu or open an existing document by choosing “Open”. Then, navigate to the specific document where you’d like to insert the graph.

Next Step

Step 2: Locate the ‘Insert’ Tab,

Located at the top of the page in the toolbar, click on the ‘Insert’ tab to access a drop-down menu offering various options for inserting content into your document.

Next Step

Step 3: Find the ‘Chart’ Option,

Once you open the ‘Insert’ tab on the toolbar, navigate to the ‘Chart’ option. This will bring up a dialog box presenting various types of graphs available for you to choose from in Microsoft Word.

Next Step

Step 4: Choose Your Chart Type,

Before proceeding, take some time to explore the various chart options available in this window. You will find options like column, line, pie, bar, area, and scatter charts. Once you have decided on your preferred chart type, simply click ‘OK’ to proceed.

Next Step

Step 5: Edit Chart Data,

Once your chart is inserted, a new window will open with a basic excel spreadsheet. This is where you can input the data for your graph by entering it into the corresponding cells on the spreadsheet.

Next Step

Step 6: Close Excel Worksheet,

Once you have entered your data in Excel and closed the spreadsheet, the graph in your Word document will conveniently update to reflect any modifications you have made to the data.

Next Step

Step 7: Customize Your Chart,

After exiting the spreadsheet, your graph will automatically be displayed in your Word document, alongside the data you entered. For further customization, simply click on the graph and utilize the ‘Chart Tools’ tabs at the top, enabling you to modify styles, layout, and colors.

Next Step

Step 8: Save Your Document,

After creating and positioning your graph, it’s crucial to save your document at regular intervals to avoid losing your progress. Saving frequently safeguards your work from potential loss and enables you to continue seamlessly.


In conclusion, learning how to make a graph in Word can greatly enhance your document’s visual appeal and effectiveness in conveying data. Whether you are a student presenting research findings, a professional preparing a report, or simply someone who wants to showcase data in a clear and organized manner, creating graphs in Word can be a valuable skill.

With the easy-to-use charting tools and customizable options available in Word, you can create a wide variety of graphs to suit your needs. From basic bar and line graphs to more advanced pie and scatter plots, Word offers a range of options to effectively showcase your data.

Remember to carefully choose the appropriate graph type for your data, label your axes correctly, and use colors and formatting techniques wisely to increase readability and comprehension. By following these basic principles and utilizing the features provided by Word, you can create professional-looking graphs that effectively convey your message.

So, don’t hesitate to explore the possibilities of creating graphs in Word and elevate the impact of your data presentations. With a little practice and experimentation, you’ll be on your way to creating visually engaging and informative graphs in no time.

Table of Contents