How To Make A Distribution List In Outlook

To make a distribution list in Outlook, go to the “Contacts” tab, click on “New Contact Group,” enter a name for the group, and add contacts to the list.

Managing email contacts efficiently is essential for professionals and organizations alike. Outlook, the popular email client developed by Microsoft, provides a powerful feature called distribution lists that allows users to streamline the process of sending emails to multiple recipients. Whether you want to reach out to a group of colleagues, clients, or friends, creating a distribution list can save you valuable time and effort. In this blog post, we will guide you step-by-step on how to make a distribution list in Outlook, enabling you to effortlessly communicate with your desired audience and enhance your email productivity. So, let’s get started and unlock the full potential of Outlook’s distribution list feature.

How To Make A Distribution List In Outlook: Step-by-Step


Step 1: Open Outlook

To create a distribution list in Microsoft Outlook, locate and open the application on your computer. Within Outlook, navigate to the Contacts section to start building your list of recipients for efficient email communication.

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Step 2: Select People

To access your contacts in Outlook, locate the navigation pane at the bottom of the window, and click on the People icon. If it says Contacts, select that option.

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Step 3: New Contact Group

To create a new contact group in your preferred software, navigate to the Home tab on the toolbar and select New Contact Group. From the ensuing window, you can personalize and assign a name to your group.

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Step 4: Name the Group

After opening the Contact Group window, locate and select the ‘Name’ option. Input the desired name for your distribution list, which will help you easily identify and manage contacts.

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Step 5: Add Members

Once you have given your group a name, simply click on ‘Add Members’ to expand your network. You have the flexibility to add members from Outlook Contacts, Address Book, or by directly entering their email addresses.

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Step 6: Choose from Contacts

If you choose ‘From Outlook Contacts’ or ‘From Address Book’, a list will appear showing your contacts. Select people by clicking their name and then the ‘Members’ Button. Repeat for each contact you want to add.

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Step 7: Add New Members

If you want to add a new email address, simply select ‘New E-mail Contact’ and enter the necessary contact information in the designated fields. Finally, click ‘OK’.

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Step 8: Save the Group

After adding desired members to the contact group, simply click ‘Save & Close’ in the Contact Group window. Congratulations! You have successfully created your distribution list.


In conclusion, creating a distribution list in Outlook is a simple yet powerful tool that can save you time and effort when communicating with groups of people. By following the steps outlined in this blog post, you can easily create and manage distribution lists to streamline your email communication. Whether you need to send updates to your team, share information with a group of clients, or notify a specific audience about an event, Outlook’s distribution list feature will be your go-to solution. So take advantage of this feature and enhance your productivity in no time. Give it a try, and you’ll never have to manually add recipients to emails again!

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