How To Insert A Watermark In Word

Learn how to insert a watermark in Microsoft Word to add a subtle background image or text to your document.

Protecting and branding your documents is crucial when it comes to maintaining their integrity and professionalism. One way to achieve this is by adding watermarks to your Word documents. A watermark acts as a transparent layer, usually displaying text or an image, that is placed in the background of your document. It can serve various purposes, such as indicating the document’s confidentiality, establishing ownership, or enhancing your brand recognition. In this blog post, we will explore different methods and techniques for inserting a watermark in Word, ensuring that your documents stand out and remain secure. So let’s dive in and learn how to effectively use watermarks in Word.

How To Insert A Watermark In Word: Step-by-Step


Step 1: Open Microsoft Word

To open Microsoft Word on your computer, locate the application icon and double-click on it. This will instantly take you to the home screen, offering options to either open an existing document or start a new one.

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Step 2: Open the Document

To add a watermark, open the desired document by clicking “Open Other Documents” and selecting the file location. For a new document, click the option for a blank page.

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Step 3: Navigate to Design Tab

Once your word document is open, go to the toolbar or Ribbon at the top of the application and click on the “Design” tab. Here, you can access various tools and features to customize the appearance and layout of your document, allowing you to create professional and visually appealing content.

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Step 4: Go to Watermark

Under the Design tab in the Page Background group, you’ll find the option for “Watermark”. By clicking on it, a dropdown menu will open where you can further customize your desired watermark settings.

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Step 5: Choose a Pre-set Watermark or Custom Watermark

In Microsoft Word, you can easily add professional watermarks to your documents. Choose from a variety of pre-designed options, like “Confidential” or “Draft”, or customize your watermark to make it unique and personalized.

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Step 6: Customizing the Watermark

When creating a custom watermark, a new window will appear, giving you the option to insert a picture or text. Customize the size, font, color, layout, or transparency to suit your needs.

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Step 7: Click Apply

After finalizing your watermark, click “Apply” then “Close”. The chosen watermark will appear on each page of the document.

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Step 8: Save your Document

After making changes to your document, it’s crucial to save it. Simply access the File menu and choose Save, or click the floppy disk icon in the top left corner of the application.


Adding a watermark to your Word documents is a simple yet effective way to enhance their visual appeal and add a professional touch. With the easy-to-follow methods we have discussed in this blog post, you can insert watermarks effortlessly. Whether you choose to use a preset watermark or create a custom one, Word provides a variety of options to suit your needs. So why wait? Give your documents a personalized touch and make them stand out by adding watermarks today.

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