How To Insert A Total Row In Excel

To insert a total row in Excel, go to the “Table Tools” tab, click on the “Total Row” checkbox under the “Table Style Options” group.

Excel is not just a simple spreadsheet program; it is a powerful tool that can perform complex calculations and data analysis. One handy feature in Excel is the ability to insert a total row, which can be immensely useful when working with large sets of data. Whether you are tracking expenses, managing inventory, or analyzing sales data, being able to quickly calculate totals and subtotals can save you time and effort. In this blog post, we will show you how to easily insert a total row in Excel and unleash the full potential of this remarkable software. So let’s dive in and discover the step-by-step process to effectively use the total row feature!

How To Insert A Total Row In Excel: Step-by-Step


Step 1: Open your excel spreadsheet,

To access your saved Excel worksheet, simply locate the file on your computer and open it by double-clicking.

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Step 2: Select your data,

Click and drag your mouse cursor to select the range of cells in your spreadsheet that contain the data you want to add up or calculate a total for.

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Step 3: Click on the ‘Home’ tab,

In the toolbar, click on the ‘Home’ tab to access a wide range of options from the dropdown menu.

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Step 4: Go to the editing group,

The editing group, located on the right end of the Home tab, offers essential tools to modify and customize the content of your spreadsheet for a more tailored and professional appearance.

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Step 5: Choose ‘AutoSum’,

Under the ‘Editing’ group, click on ‘AutoSum’. With this handy feature in Excel, you can effortlessly calculate the sum of any selected cells without the hassle of manually inputting the formula.

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Step 6: Press Enter,

After clicking on AutoSum, the sum function will be displayed in the selected cell. Pressing the ‘Enter’ key will automatically compute and populate the cell with the sum of the selected range.

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Step 7: Check your total row,

Once the total row has been inserted, it is important to verify if the total value accurately represents the cumulative sum of the numbers in the column above.


In conclusion, learning how to insert a total row in Excel is a valuable skill for anyone who regularly works with data. This feature allows you to quickly calculate sums, averages, and other important statistics without having to manually update formulas. By following the simple steps outlined in this blog post, you can easily add a total row to your Excel spreadsheet and streamline your data analysis process. Whether you’re managing finances, tracking sales, or analyzing survey results, the total row feature in Excel can save you time and effort. So, don’t be afraid to explore and experiment with this powerful tool to make your data analysis more efficient and accurate.

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