How To Insert A Pdf Into Excel

To insert a PDF into Excel, you can use the ‘Insert Object’ feature or convert the PDF to an image and then insert it.

In today’s digital age, the ability to seamlessly combine different file formats is a valuable skill. As professionals, we often find ourselves juggling multiple files and data sources, striving to create a cohesive and organized workflow. One common challenge we face is integrating PDF documents into Excel spreadsheets. Whether you need to reference a contract, analyze sales figures, or simply maintain a clutter-free workspace, knowing how to insert a PDF into Excel can be a game-changer. In this blog post, we will guide you through the step-by-step process of merging these two powerful tools, enabling you to effortlessly work with PDFs and Excel simultaneously. Let’s dive in and explore the methods to maximize your productivity and efficiency.

How To Insert A Pdf Into Excel: Step-by-Step


Step 1: Open Excel Document

Launch Microsoft Excel on your PC, open the desired worksheet, and navigate to the location within the worksheet where you wish to insert the PDF file.

Next Step

Step 2: Position insertion point

To insert a PDF into your sheet, simply click on the specific area where you want the PDF to be placed. This allows you to seamlessly incorporate the PDF content and make it easily accessible within your sheet.

Next Step

Step 3: Click on Insert

In Microsoft Excel, navigate to the “Insert” tab located on the top menu bar. This tab provides various options to insert new elements such as charts, tables, shapes, pictures, and other objects into your spreadsheet.

Next Step

Step 4: Click on Object

After clicking on “Insert” in the Toolbar, locate and click on the “Object” button. This will open a dialog box where you can access additional options and features.

Next Step

Step 5: Choose Object Type

In the pop-up “Object” dialog box, choose the “Create from File” tab to insert an object created from an external file.

Next Step

Step 6: Browse File

To insert a PDF file, simply click the “Browse” button and choose the desired file from your computer. It’s that easy!

Next Step

Step 7: Insert File

Locate the desired PDF file, click on it, and choose the “Insert” button within the file selection dialog box to add it to your document.

Next Step

Step 8: Choose the Link to File and Display as Icon options

To link to the original PDF file, select “Link to file”. To display the PDF as an icon instead of its first page, choose “Display as icon”. If “Link to file” is unchecked, Excel will embed the PDF in your file.

Next Step

Step 9: Click OK

After clicking “OK” to close the dialog box, the selected PDF file will seamlessly integrate into your Excel worksheet, allowing easy access and manipulation of the document’s content.


In this blog post, we have explored various methods to insert a PDF into Excel, catering to different user preferences and requirements. Depending on the version of Excel you are using, you can utilize the “Insert Object” feature, convert the PDF to an image and insert it, or leverage third-party add-ins to seamlessly embed a PDF into your Excel spreadsheet. Regardless of the method you choose, the ability to insert PDFs into Excel enhances the versatility and functionality of your spreadsheets. With this newfound knowledge, you can now effectively incorporate PDFs into your Excel files, streamlining your workflow and making your data analysis and presentation more comprehensive.

Table of Contents