How To Insert A Page Break In Excel

To insert a page break in Excel, go to the “Page Layout” tab, click on the “Breaks” option in the “Page Setup” group, and select “Insert Page Break”.

Excel is an incredibly versatile tool that is used by businesses, analysts, and individuals alike to organize and analyze data. As you work with Excel, you may find the need to separate your data onto different pages for printing or to create a more organized layout. This is where page breaks come into play. In this blog post, we will guide you through the process of inserting a page break in Excel, allowing you to control how your data is displayed and printed. Whether you are a beginner or an experienced Excel user, this tutorial will provide you with step-by-step instructions to effortlessly insert page breaks in your worksheets. So let’s dive in and learn how to make your Excel documents more visually appealing and well-structured with the use of page breaks.

How To Insert A Page Break In Excel: Step-by-Step


Step 1: Open Excel Document

To begin, open Excel and access the desired spreadsheet. Locate the specific position within the spreadsheet where you would like to add the page break.

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Step 2: Navigate to desired location

To insert a page break in your spreadsheet, simply scroll to the desired cell and select it. The page break will be inserted just above and to the left of the selected cell.

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Step 3: Access the ‘Page Layout’ tab

At the top of the Excel screen, you will find a range of tabs such as ‘Home’, ‘Insert’, ‘Page Layout’, and more. To access the ‘Page Layout’ options, simply click on the ‘Page Layout’ tab.

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Step 4: Click ‘Breaks’

In the ‘Page Layout’ tab, you will find the ‘Page Setup’ group. Click on ‘Breaks’ within this group to access various options for setting page breaks in the document.

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Step 5: Insert ‘Page Break’

A small dropdown menu will appear when ‘Breaks’ is clicked. From this menu, select ‘Insert Page Break’. By doing so, you can add a page break at the desired location in your document. This allows for better organization and layout management.


In conclusion, knowing how to insert a page break in Excel can greatly enhance your spreadsheet formatting and printing capabilities. Whether you want to control where your data starts on a new page or divide your worksheet into sections for better organization, page breaks are a useful tool to have in your Excel arsenal.

By following the simple steps outlined in this guide, you can easily insert page breaks both manually and automatically. The manual method allows for precise control over page breaks, while the automatic option can save you time and effort.

Remember to consider the specific requirements of your Excel worksheet and adjust the page breaks accordingly. Don’t hesitate to experiment and try different approaches to find what works best for your data and printing needs.

Overall, mastering the skill of inserting page breaks in Excel will make your spreadsheets more professional-looking and easier to navigate. So, go ahead and give it a try – you’ll be amazed at how much more efficient and polished your Excel documents can become with the simple addition of page breaks.

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