How To Insert A Footer In Excel

To insert a footer in Excel, go to the ‘Insert’ tab, click on ‘Footer’, and choose the desired footer format or create a customized footer.

Excel is a powerful and versatile tool that is widely used in many industries and professions. While most users are familiar with the basics of creating and formatting spreadsheets, there are often advanced features that can be easily overlooked. One such feature is the ability to insert a footer in Excel, which allows you to add important information, such as page numbers, file names, or copyright statements, to the bottom of each printed page. In this blog post, we will explore the steps required to insert a footer in Excel, providing you with a comprehensive guide to enhance the professionalism and functionality of your spreadsheets.

How To Insert A Footer In Excel: Step-by-Step


Step 1: Open Excel,

To insert a footer in Excel, locate and double-click the Excel icon on your computer. Once the software opens, open the specific file where you wish to insert a footer.

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Step 2: Access Page Layout,

At the top of the Excel window, in the Ribbon, you’ll see several tabs. To access the “Page Layout” options, simply click on the corresponding tab.

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Step 3: Open Page Setup,

The Page Layout tab in your software has a small arrow at the bottom-right corner of the “Page Setup” group. Clicking on it will open the Page Setup window for further customization.

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Step 4: Navigate to Headers/Footers,

In the Page Setup window, you will find various tabs. Locate and click on the “Header/Footer” tab to access and customize header and footer settings for your document.

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Step 5: Select Footer,

Under the “Footer” drop-down menu, choose the desired footer style. For further customization options, select “(none)” and click on “Custom Footer”. Personalize your footer to enhance the overall appearance of your content.

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Step 6: Edit Footer,

If “Custom Footer” is selected, a new window will open allowing you to customize the footer. You can edit the left, center, and right sections by adding text, page numbers, date, time, and file paths. Click “OK” when finished.

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Step 7: Apply Settings,

Once you have made your desired changes in the Page Setup window, simply click on “OK” to save and apply the new settings.

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Step 8: Review Changes,

To view the footer, go to Print Preview mode or print the document.


In conclusion, inserting a footer in Excel is a straightforward process that can greatly improve the appearance and professionalism of your spreadsheet. By following the steps outlined in this blog post, you can easily add important information such as page numbers, dates, titles, and more to the bottom of your Excel workbook. Remember to utilize the various customization options available to create a footer that suits your needs and enhances the readability of your data. With this newfound skill, you can take your Excel spreadsheets to the next level and make a lasting impression with your audience. So go ahead and give it a try – the benefits of adding a footer to your Excel workbooks are well worth the effort!

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