How To Import Contacts Into Outlook

To import contacts into Outlook, follow these steps: go to the “File” tab, select “Open & Export,” choose “Import/Export,” select “Import from another program or file,” choose “Outlook Data File (.pst),” browse for the .pst file, select the desired contacts folder, and complete the import process.

In today’s digital age, managing our contacts efficiently is essential for staying organized and connected. Microsoft Outlook, one of the most popular email and personal information management platforms, makes it convenient to import and organize all your contacts in one place. Whether you’re switching from a different email client or want to streamline your address book, learning how to import contacts into Outlook can save you time and effort. In this blog post, we will explore step-by-step instructions on how to import contacts into Outlook, ensuring that you have all your important names, email addresses, and phone numbers readily available at your fingertips. So, let’s dive in and make the most of Outlook’s powerful contact management capabilities!

How To Import Contacts Into Outlook: Step-by-Step


Step 1: Prepare Contact List File

To successfully import your contacts into Outlook, ensure you possess a saved file containing your contacts. The file format must be either CSV (Comma Separated Values) or vCard for seamless integration.

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Step 2: Open Outlook

Open Outlook on your device and ensure that you’re signed in to the specific account where you wish to import your contacts from.

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Step 3: Access Import/Export Menu

To access the import/export feature in Outlook, click on ‘File’, then ‘Open & Export’, followed by ‘Import/Export’.

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Step 4: Select Import Function

In the ‘Import and Export Wizard’ pop-up window, navigate to the option ‘Import from another program or file’, and proceed by clicking the ‘Next’ button.

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Step 5: Choose File Type

To determine the appropriate format for your contact file, choose either ‘Comma Separated Values’ or ‘vCard’ based on the format used in step 1. Afterward, proceed by clicking on ‘Next’.

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Step 6: Select Contact File

After clicking ‘Browse’, you will be able to locate and select the contact list file you wish to import into Outlook. Once selected, simply click ‘Next’ to proceed with the import process.

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Step 7: Choose Destination

In the ‘Select a destination folder’ list, locate and choose the ‘Contacts’ folder by scrolling, if necessary. Finally, click ‘Next’ to proceed with the next step.

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Step 8: Finalize Import

Before proceeding with the import, carefully review the actions listed in the ‘The following actions will be performed:’ box. If everything looks good, click ‘Finish’ to initiate the import process.


Importing contacts into Outlook can be a convenient and time-saving process for individuals and businesses alike. By following the simple steps outlined in this blog post, you can easily import your contacts from various sources such as email accounts, files, or third-party applications. Whether you’re transitioning to Outlook for the first time or simply updating your existing contact list, this guide provides the necessary information to ensure a smooth and efficient import process. By taking advantage of Outlook’s features and organizing tools, you can keep your contacts organized and accessible, streamlining your communication and enhancing your productivity. So go ahead and start importing your contacts into Outlook today, and enjoy the benefits of a well-managed and integrated contact list.

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