How To Fax From Outlook

To fax from Outlook, you can use an online fax service that integrates with Outlook by installing a corresponding add-in or plug-in.

In this digital age, where emails have become the go-to method for communication, the traditional practice of sending faxes may seem outdated. However, there are still situations where faxing remains a necessity, especially when dealing with legal documents or sensitive information. Fortunately, with the right tools and knowledge, you can easily fax directly from your Outlook email client, saving time and effort. In this blog post, we will explore the step-by-step process of how to fax from Outlook, enabling you to seamlessly integrate traditional faxing into your modern workflow. Whether you’re a business professional or an individual who occasionally needs to send faxes, this guide will help you navigate the complexities of faxing from Outlook with ease and efficiency. So, let’s dive in and discover how to harness the power of Outlook to send faxes effortlessly.

How To Fax From Outlook: Step-by-Step


Step 1: Possess Necessary Software

Ensure you have a compatible faxing service or software, like eFax or Fax2Mail, that synchronizes with Microsoft Outlook. If not, subscribe to a paid service and install it for seamless integration.

Next Step

Step 2: Open Outlook

To open Microsoft Outlook on your computer and access your fax software or service, ensure that you are logged into your Microsoft account. This will allow you to seamlessly send and receive faxes directly from your Outlook application.

Next Step

Step 3: Create New Message

To compose a new email in Outlook, locate and click on the “New Mail” button placed in the top left corner of the Outlook window, allowing you to start drafting a fresh message.

Next Step

Step 4: Enter Recipient’s Fax Number

Some fax services require you to enter the recipient’s fax number in a specific format. Usually, you enter it as [faxnumber]@[faxservice].com. However, the exact method may vary depending on the fax service you are using.

Next Step

Step 5: Attach Documents

To attach the document/documents for faxing, click on the “Attach File” button/icon in the top menu. Browse and select the desired files.

Next Step

Step 6: Enter Subject and Message Body

In addition to attaching documents as faxes, you can include a subject and a message in the body of the email. This allows you to send additional information or instructions along with your fax, similar to a regular email.

Next Step

Step 7: Send Fax

To send your fax, locate the “Send” button in the top left corner of the window and click on it. This will initiate the transmission process and dispatch your fax.

Next Step

Step 8: Confirmation

The integrated faxing software in Outlook will send your fax to the specified number, using the message and subject as the cover page. After sending, you’ll receive a confirmation email verifying successful transmission of your document.


In a fast-paced digital world, the ability to send faxes seamlessly from Outlook not only saves time and resources, but also enables us to stay connected with traditional communication methods. By following the steps outlined in this guide, you now have the knowledge to conveniently send fax documents directly from your Outlook email client. Whether you are a business professional or an individual looking for an efficient way to communicate, integrating fax functionality into Outlook is a game-changer. Embrace this modern solution and say goodbye to the hassle of traditional fax machines and hello to a more streamlined and productive workflow. So why wait? Start faxing from Outlook today and elevate your communication experience.

Table of Contents