How To Do Find And Replace In Word

To find and replace text in Word, go to the “Home” tab, click on the “Replace” button, enter the text you want to find and the text you want to replace it with, and click “Replace All” or “Replace” buttons as per your requirement.

How To Do Find And Replace In Word: Step-by-Step


Step 1: Open Microsoft Word Document

To begin editing, locate and click on the specific Word document you wish to modify within your document management software or file explorer.

Next Step

Step 2: Navigate to ‘Home’

To access the ‘Home’ tab, locate it on the ribbon positioned at the top of the screen. This tab contains various functions and tools related to the main tasks and operations within the software program.

Next Step

Step 3: Find the Editing Section

On the right side of the ribbon, you will find a range of options. Look for the ‘Editing’ section among these options to access additional features and tools for editing and modifying your content.

Next Step

Step 4: Click on ‘Replace’

In order to access the ‘Find and Replace’ dialog box, click on the ‘Replace’ option, located at the very end of the ‘Editing’ section, featuring various icons.

Next Step

Step 5: Enter Words for Replacement

In the dialog box, typically found in text editing or word processing software, you will find two input bars designated for searching and replacing text. The first one, labeled as ‘Find what’, allows you to specify the word or phrase you want to locate within the document. The second input bar, labeled ‘Replace with’, enables you to enter the new word or phrase you wish to substitute in place of the located text. This feature proves useful when making global changes or correcting repetitive errors.

Next Step

Step 6: Use ‘Find Next’ or ‘Replace All’

The ‘Find Next’ feature allows you to navigate through each occurrence of a word, which is valuable when a word can have various meanings in different contexts. On the other hand, ‘Replace All’ allows you to swiftly replace all instances of a word simultaneously, but caution is necessary when employing this option.


In conclusion, mastering the art of finding and replacing in Microsoft Word can greatly enhance your productivity and efficiency in various writing tasks. Whether you need to correct a typo, update a company name throughout a document, or make sweeping changes to a large file, the Find and Replace feature is your go-to tool. By utilizing the different options and techniques discussed in this blog post, you can save time, streamline your editing process, and ensure accuracy in your written work. So go ahead and put these tips into practice, and soon you’ll be a Find and Replace wizard in Word!

Table of Contents