How To Delete Email In Outlook

To delete an email in Outlook, you can either select the email and press the delete key, right-click on the email and choose delete, or use the toolbar buttons to delete the email.

Managing your email inbox can be overwhelming, especially when it’s filled with countless messages that you no longer find relevant or useful. Whether you’re dealing with a flooded inbox or just trying to declutter your digital life, knowing how to delete emails in Outlook can significantly improve your productivity. In this blog post, we’ll walk you through the step-by-step process of deleting emails in Outlook, giving you the tools and techniques to streamline your email management and keep your inbox organized. So, let’s dive in and discover the various methods that Outlook offers to help you efficiently delete emails and regain control over your inbox.

How To Delete Email In Outlook: Step-by-Step


Step 1: Open Microsoft Outlook

To access Microsoft Outlook and begin the process, locate the application icon on your computer’s desktop or start menu, then double-click to open it.

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Step 2: Access Your Inbox

Locate the Outlook Inbox on the left side of the application and click to access your emails stored in it.

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Step 3: Select the Email to Delete

From your list of emails, simply click on the email you want to delete. No need to open it.

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Step 4: Use the Delete Button

After selecting the email, locate and click on the delete button, typically found at the top of the application, symbolized by a trash can icon.

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Step 5: Confirm Deletion

In certain versions of Outlook, a confirmation message may appear when attempting to delete an email. Simply click ‘Yes’ or ‘OK’ to proceed and confirm the deletion.

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Step 6: Check Deleted Folder

In most email applications, you can find the ‘Deleted Items’ or ‘Trash’ folder on the left side of the interface. Make sure to check this folder to ensure that your email has been successfully deleted.

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Step 7: Permanently Delete the Email (optional)

To permanently delete an email, open the ‘Deleted Items’ or ‘Trash’ folder, select the email, and hit delete. Confirm deletion if prompted. The email is now permanently deleted and cannot be restored.


Deleting email in Outlook is a simple and straightforward process that can help keep your inbox organized and free from clutter. By following the steps outlined in this guide, you can easily delete unwanted emails, both individual messages, and entire folders. Remember, deleting an email does not necessarily mean it is gone forever, as it is often moved to the Deleted Items folder. To fully remove an email, make sure to empty the Deleted Items folder as well. With these techniques, managing your Outlook inbox will be a breeze, allowing you to stay focused and efficient in your daily communication.

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