How To Create A Group Email In Outlook

To create a group email in Outlook, you can use the “Contacts” feature to gather all the email addresses of the intended recipients, then compose a new email and add the group to the “To” field.

With the advancement of technology, communication has become faster and more efficient than ever before. One essential tool for effective communication in the business world is group emails. Whether you are looking to send updates to your team, coordinate projects, or simply stay connected with a specific group of people, group emails can streamline the process and save time. In this blog post, we will guide you through the steps to create a group email in Outlook, one of the most popular email clients used by individuals and organizations worldwide. By mastering this skill, you will be able to easily communicate with multiple recipients at once, ensuring that your messages reach the right people with just a few clicks. So let’s dive in and learn how to create a group email in Outlook!

How To Create A Group Email In Outlook: Step-by-Step


Step 1: Open Outlook

To launch Microsoft Outlook, locate the program on your device and open it. This will allow you to access and manage your email, schedule, and other personal information seamlessly.

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Step 2: Access the Address Book

To navigate to the ‘Address Book’ option, go to the top menu and simply click on it.

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Step 3: New Entry

Once in the Address Book, locate and click on the ‘File’ menu located at the top of the screen. From there, choose ‘New Entry…’ to add a new contact into the book.

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Step 4: Select Contact Group

After opening the dialog box, navigate to the ‘Select the entry type’ section and select ‘New Contact Group’ from the options. Finally, confirm your selection by clicking on the ‘OK’ button.

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Step 5: Name the Group

In the new window that opens up, type the name you want for your contact group into the ‘Name’ field. This will allow you to easily categorize and manage specific contacts, making it more convenient to send messages or emails to a specific group of people at once.

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Step 6: Add Members

To add members to your group, simply click on ‘Add Members’ in the Membership group on the ribbon. You have the option to add from Outlook contacts, address book, or include new email contacts.

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Step 7: Choose Contacts

Now, choose the contacts you want to include in the group. Simply click on their names, go to ‘Members’, and then click ‘OK’ to add them.

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Step 8: Save the Group

Once all desired contacts have been added, simply click on the ‘Save & Close’ button. This action will save the group with all of the selected contacts, ensuring their inclusion for future use.

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Step 9: Confirm Creation

To ensure the group creation, navigate back to the Address Book where your newly created group should be easily visible and accessible.


Creating a group email in Outlook can greatly simplify the process of sending messages to multiple recipients. By following the step-by-step guide outlined in this blog post, you can easily create and manage groups of contacts, ensuring efficient and effective communication within your organization or personal network. The ability to customize the group, add or remove members, and send messages as a single entity can save you time and effort. Whether you are a business professional or a team organizer, leveraging Outlook’s group email feature can help streamline your email communication and enhance collaboration. So why wait? Start creating your own groups in Outlook today and experience the benefits firsthand.

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