How To Count Highlighted Cells In Excel

To count highlighted cells in Excel, use the conditional formatting option to highlight the desired cells and then create a formula that counts the number of cells with the specified formatting; the output will be the number of highlighted cells. Number of highlighted cells.

Excel is a powerful spreadsheet software that helps us organize and analyze data efficiently. When working with large datasets, it can be time-consuming to manually count the number of highlighted cells. Fortunately, Excel provides several built-in functions and features that allow us to easily count the number of cells with specific formatting or highlighting. In this blog post, we will explore different methods to count highlighted cells in Excel, helping you save time and streamline your data analysis tasks. Let’s dive in and discover these useful techniques.

How To Count Highlighted Cells In Excel: Step-by-Step


Step 1: Install Kutools for Excel

Kutools is a feature-rich Excel add-in offering 300+ advanced functions. Install it from the official website by downloading the .exe file, agreeing to terms, and clicking install, to access highlighted cell counting capabilities.

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Step 2: Apply Kutools Functions

Once the installation is complete, open Excel and navigate to the ‘Kutools’ tab in the Ribbon. Access the ‘More Functions’ option in the ‘Functions’ group, where you’ll find the ‘Count by Color’ function to seamlessly analyze data based on cell colors.

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Step 3: Select Highlighted Cells

Once you click on the ‘Count by Color’ function, a new window will appear, prompting you to specify the range of cells you wish to count. Simply select the range that contains the highlighted cells to proceed.

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Step 4: Select Criteria

After specifying the range of cells, a criteria prompt will appear, allowing you to select a cell. Click on the cell you want to use as a criteria, and the function will count the number of cells with the same color.

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Step 5: Execute and Check Results

After clicking ‘OK’, Excel will calculate the function and display the count of highlighted cells within the specified range. The result will show the number of cells that have been highlighted within your selected range.


In conclusion, knowing how to count highlighted cells in Excel can greatly enhance your productivity and efficiency when working with large datasets. By using the methods discussed in this blog post, you can easily track and analyze specific data points within your spreadsheets.

The conditional formatting feature in Excel allows you to highlight cells based on specific criteria, while the COUNTIF and SUMPRODUCT functions enable you to count these highlighted cells with ease. Whether you’re working on financial reports, project management, or any other spreadsheet-related task, being able to count highlighted cells will save you time and provide valuable insights.

Remember to experiment and explore the various options available within Excel to suit your specific requirements. Keep in mind that the exact steps and formulas may vary slightly depending on the version of Excel you’re using, but the underlying concepts and techniques will remain the same.

So, the next time you find yourself dealing with a large dataset in Excel and need to quickly count the highlighted cells, refer back to this blog post for a step-by-step guide. Start applying these techniques in your work, and watch as your data analysis becomes more efficient and accurate.

Harness the power of Excel’s conditional formatting, COUNTIF, and SUMPRODUCT functions to unlock new possibilities in your data management. With this newfound knowledge, you’ll be well-equipped to tackle complex data analysis tasks and make informed decisions based on the highlighted cells in your spreadsheets.

So, go ahead and give it a try – happy highlighting and counting!

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