How To Count Characters In Word

To count characters in a Word document, go to the “Review” tab, click on “Word Count,” and check the “Characters (with spaces)” count under “Statistics.”

Counting characters in a Word document may seem like a simple task, but it can be quite useful in various scenarios. Whether you’re a writer aiming to meet a specific word count, an editor checking for the length of a document, or a student tracking the progress of an assignment, accurately counting characters can be crucial. However, manually counting each character can be tedious and time-consuming, especially in lengthy documents. In this blog post, we will explore different methods and tools that can help you count characters in Word efficiently and effortlessly. So, let’s dive in and discover how you can make the character counting process a breeze!

How To Count Characters In Word: Step-by-Step


Step 1: Open Word Document

To locate and open your document, simply double click on the file icon or use MS Word’s ‘Open…’ option in the ‘File’ menu. Browse to your document by following the on-screen instructions.

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Step 2: Review Word Document

Once your Word document is open, it is crucial to verify the document’s setup and ensure all necessary settings are in place before commencing your work.

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Step 3: Access The ‘Review’ Tab

The ‘Review’ tab in Word is located in the upper menu and offers a range of functions like spell and grammar checks, language settings, speech tools, and word count tools. It provides a comprehensive toolkit for reviewing and enhancing your documents.

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Step 4: Click on ‘Word Count’

The ‘Word Count’ tool, available in the ‘Proofing’ group of options, brings up a new window with comprehensive information about your document. This includes the total number of words, characters (with and without spaces), pages, paragraphs, and even details about track changes and comments.

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Step 5: Checking Character Count

The ‘Word Count’ window provides a comprehensive breakdown of various parameters in your document. It shows the number of pages, words, characters (with and without spaces), paragraphs, and lines. You can easily determine the total count of characters by referring to the ‘Characters (no spaces)’ or ‘Characters (with spaces)’ option.

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Step 6: Close ‘Word Count’ Window

Once you have gathered the necessary details, simply choose to close the ‘Word Count’ window. To do this, click ‘OK’ or the ‘Close’ button (X) located in the top right corner of the window.


In conclusion, counting characters in Word documents is a simple yet powerful feature that can be incredibly useful in various situations. Whether you’re a writer trying to meet a specific word count, an editor tracking changes in a document, or simply curious about the length of your text, the character count tool in Word can be your go-to solution.

By using the different methods discussed in this blog post, including the built-in Word feature, online character counters, and software with more advanced functionalities, you can choose the approach that best suits your needs. These tools not only provide accurate character counts but also offer additional insights such as word count, line count, and more.

Remember, keeping track of your character count can be particularly crucial in scenarios such as academic writing, professional documents, and even social media posts with character limits. It ensures that you provide concise and impactful content while adhering to any length restrictions.

So, whether you’re a student, professional, or a casual writer, mastering the art of character counting in Word will undoubtedly enhance your document creation process. Take advantage of the tools available, streamline your work, and communicate your ideas effectively – all by simply knowing the number of characters in your text.

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