How To Compress A Powerpoint

Learn how to compress a PowerPoint presentation to reduce file size.

In today’s digital world, PowerPoint presentations have become an essential tool for communication, whether it’s in the corporate boardroom, the classroom, or even during virtual webinars. However, one common issue that arises when dealing with PowerPoint files is their large file size. Sending or sharing a bulky presentation can be time-consuming and frustrating, especially if you have limited bandwidth or storage space.

Fortunately, there are effective methods to compress PowerPoint files without compromising the quality of your content. In this blog post, we will explore various techniques and strategies to help you compress your PowerPoint presentations efficiently. From optimizing images to minimizing media files, we will delve into the step-by-step process of reducing the file size while maintaining a visually appealing and engaging presentation. So, if you’re ready to save time, bandwidth, and storage space, let’s dive in and unlock the secrets of compressing PowerPoint files like a pro!

How To Compress A Powerpoint: Step-by-Step


Step 1: Open PowerPoint file

To compress a PowerPoint document, open the file by double-clicking on it and choosing the PowerPoint application.

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Step 2: Save a Backup copy

Before compressing PowerPoint, save a backup copy with the original quality intact. Go to ‘File’, ‘Save As’, choose location, rename as ‘original/backup’, and save.

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Step 3: Open Compress Pictures dialog box

Once you have chosen the picture, select it by clicking on it in your PowerPoint presentation. Then, go to the ‘Picture Tools Format’ tab and click on ‘Compress Pictures’. Make sure to have a picture selected before proceeding.

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Step 4: Adjust Compression Settings

In the ‘Compress Pictures’ dialog box, you can customize compression settings. Tick ‘Apply Only to This Picture’ to compress the selected image, or untick to compress all slide images. Reduce file size by selecting a lower PPI value under ‘Resolution’.

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Step 5: Save Compressed PowerPoint file

Choose compression settings, click ‘OK’, PowerPoint compresses images accordingly. Save compressed file by going to ‘File’, ‘Save As’, naming file and hitting ‘save’.


Compressing a PowerPoint presentation is a crucial step in optimizing its size and ensuring smooth playback. By following the methods discussed in this blog post, you can effectively reduce the file size without compromising on the quality of your content. Whether it’s removing unnecessary elements, optimizing images, or compressing media files, there are multiple techniques available to achieve the desired results. Remember to use the Compress Pictures feature, adjust video settings, and remove unwanted data to further minimize the size. With a smaller file size, sharing your PowerPoint presentations will become more convenient, and you’ll save storage space on your device. So, go ahead and try out these compression techniques to enhance your presentation experience!

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