How To Backup Outlook Emails

To backup Outlook emails, you can use the built-in Export feature to create a .pst file or use a third-party backup tool for more advanced options.

Backing up your Outlook emails is crucial in order to keep your important data safe and secure. Whether it’s for personal or professional use, losing your emails can be a nightmare. Fortunately, there are several methods available to backup your Outlook emails effectively. In this blog post, we will explore different backup options, including using built-in features, third-party software, and cloud storage solutions. So, if you want to protect your valuable emails and ensure you never lose them, keep reading to discover how to backup your Outlook emails.

How To Backup Outlook Emails: Step-by-Step


Step 1: Open Outlook,

To access the Microsoft Outlook application on your computer, simply locate the program icon and click on it. This will open the application and allow you to manage your emails, calendar, and other personal information.

Next Step

Step 2: Go to File,

To locate the “File” option on your computer screen, simply direct your attention to the upper-left corner of the display and give it a click.

Next Step

Step 3: Select Open & Export,

In the File Menu, locate the tab labeled “Open & Export” which should be visible near the top of the menu options, then click on it to proceed.

Next Step

Step 4: Click on Import/Export,

In the Open & Export menu, locate and click on “Import/Export”. This action will open a dialogue box where you can handle import/export operations.

Next Step

Step 5: Choose Export to a File,

In the Import and Export Wizard, select “Export to a File” option and proceed by clicking “Next”. This step allows you to save your data from the chosen source to a file, enabling easy transfer or backup.

Next Step

Step 6: Select Outlook Data File (pst),

After selecting “Outlook Data File (.pst)”, click “Next” for the subsequent screen. This step is crucial for managing your Outlook data effectively.

Next Step

Step 7: Select the email account,

To back up your emails, contacts, and calendars, choose the email account you want to save. For a comprehensive backup of all accounts, select the highest level to include everything.

Next Step

Step 8: Choose where to save outlook data file (pst),

Browse to select a specific location on your computer to save your backup files. You can also opt to enhance security by adding an optional password for an additional layer of protection.

Next Step

Step 9: Click Finish,

After clicking on “Finish”, the chosen account’s emails will begin exporting, allowing for easy access and transfer of the email data.

Next Step

Step 10: Optional Password Protection,

Setting a password for the .pst file enhances security. It’s optional, and if you choose not to set one, simply leave the fields blank and click “OK”.


In conclusion, taking the time to backup your Outlook emails is essential for protecting and preserving your important data. With the various methods available, including exporting to a PST file, utilizing cloud storage, or using third-party software, there is a solution that fits your needs and preferences. By regularly backing up your emails, you can safeguard against any unexpected data loss or technical issues, ensuring that your correspondence and important attachments are never permanently lost. Don’t wait for a disaster to strike – start implementing a backup strategy for your Outlook emails today and enjoy the peace of mind that comes with knowing your data is safe and secure.

Table of Contents