How To Add Someone To Google Calendar

To add someone to Google Calendar, you need to send them an invitation by entering their email address or sharing a link to the event with them.

In today’s digital age, staying organized and managing commitments has become more important than ever. With busy schedules and multiple appointments, it can be challenging to keep track of everything. Thankfully, Google Calendar provides a convenient solution for scheduling and managing events effortlessly. But what happens when you need to add someone else to an event on your calendar? Whether it’s a team meeting, a family gathering, or a friend’s birthday party, it’s essential to know how to invite others and ensure everyone is on the same page. In this blog post, we will guide you through the process of adding someone to your Google Calendar, helping you streamline your scheduling and collaboration efforts. So, let’s dive in and discover how you can easily include others in your calendar events!

How To Add Someone To Google Calendar: Step-by-Step


Step: Access Google Calendar

To start using Google Calendar, simply launch your preferred web browser and navigate to the official Google Calendar website. If you haven’t already, log in to your Google account to access all the features and functionalities it offers.

Next Step

Step: Select the specific calendar

Look down the left side of the screen for “My calendars”, hover over the desired calendar, click on the three dots for a menu, and select “Add someone” to manage collaborators.

Next Step

Step: Go to Settings and sharing

In the menu, locate and click on “Settings and sharing” to access a variety of options and configurations for fine-tuning your preferences and managing your content.

Next Step

Step: Find and select Share with specific people

In the settings menu, locate “Share with specific people” by scrolling down. Expand it if needed by clicking on the section.

Next Step

Step: Add People

To invite others to access your calendar, simply click on the “Add people” button. A new window will pop up, allowing you to enter the email addresses of the individuals you wish to share the calendar with.

Next Step

Step: Set Permissions

This drop-down menu labeled “Permissions” allows you to select the level of calendar access for each added email address. Options range from “See only free/busy” to “Make changes AND manage sharing” for different levels of access.

Next Step

Step: Send invitation

To send the email invitation, complete the required details and click “Send”. The specified individuals will receive an invitation to access your calendar, with permissions based on your chosen access level.


In conclusion, adding someone to your Google Calendar can greatly enhance your productivity and streamline your scheduling process. By following the straightforward steps outlined in this guide, you can effortlessly invite others to collaborate and share events on your calendar. Whether it’s for professional or personal purposes, this feature ensures seamless coordination and eliminates the need for constant back-and-forth communication. Additionally, with the ability to set different permissions, you have full control over what level of access your collaborators have. So, don’t hesitate to utilize this powerful tool and start maximizing your efficiency today. By adding someone to your Google Calendar, you’ll be well on your way to effectively managing your time and fostering successful collaborations.

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