How To Add Page Numbers In Powerpoint

To add page numbers in PowerPoint, go to the Insert tab, click on the Slide Number option, and choose where you want the page numbers to appear.

PowerPoint is a powerful tool used for creating visually engaging presentations. Whether you are preparing a report, a sales pitch, or delivering a keynote address, organizing your slides in a coherent order is essential. One way to enhance the structure and professionalism of your PowerPoint presentation is by adding page numbers. Page numbers not only assist you in navigating through your slides effortlessly but also provide a clear reference point for your audience. In this blog post, we will walk you through a simple step-by-step guide on how to add page numbers in PowerPoint, enabling you to create polished and organized presentations that leave a lasting impression.

How To Add Page Numbers In Powerpoint: Step-by-Step


Step 1: Open PowerPoint Presentation,

To begin, launch Microsoft PowerPoint and locate the desired presentation file. From there, access the application’s menu to enable the option for inserting page numbers onto your slides.

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Step 2: Navigate to “Insert” Tab,

To locate the “Insert” tab in the toolbar at the top of your screen, simply navigate to the upper section and click on it. This tab holds the essential tool for adding page numbers to your document.

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Step 3: Click “Header & Footer”,

Once you click the “Insert” tab, locate the “Text” group containing the “Header & Footer” button. Simply click on it to effortlessly access the Header and Footer window for further adjustments and customizations.

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Step 4: Check “Slide Number” Box,

In the Header and Footer window, select the “Slide Number” option to indicate that you wish to include page numbers on your slides.

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Step 5: Set Position,

You have the flexibility to customize the position of the slide number on each slide by selecting a location within the “Footer” box. Remember, your choice will be applied universally to all slides in the presentation.

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Step 6: Apply to All or Selected Slides,

Once you’ve chosen “Slide Number,” simply click “Apply” to add numbers to your chosen slide or “Apply to All” to include page numbers on every slide in your presentation.

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Step 7: Check Your Slides,

Now, carefully review your presentation to ensure that the page numbers have been accurately included. Verify that they are displayed on the specific slides you designated in the desired location, as specified earlier.


In conclusion, adding page numbers to your PowerPoint presentations can greatly enhance the professional look and organization of your slides. Whether you are creating a presentation for a business meeting, a school project, or a conference, page numbers can help your audience easily follow along and refer back to specific slides.

We have explored two simple methods to add page numbers in PowerPoint. The first method involves inserting a text box manually on each slide, while the second method utilizes the built-in Header and Footer feature. Both methods are easy to implement and can be customized to suit your specific design preferences.

By incorporating page numbers, you can effectively guide your audience through your presentation, reinforce key points, and ensure that your message is clear and cohesive. Remember to consider the needs of your audience and the purpose of your presentation when choosing the placement and style of your page numbers.

So, as you embark on your next PowerPoint presentation journey, don’t forget to utilize the power of page numbers. They may seem like a small detail, but they can make a big impact on the overall professionalism and clarity of your slides. Happy presenting!

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